Project Specialist

Position Title:

Compensation:

Department:

Start Date:

About this opportunity:

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function: Coordinate and implement all activities related to Ball State employee's annual United Way campaign; manage middle school and elementary field trips and other activities related to the Integrated Cultural Assets on campus; and coordinate other customized projects/programs for the Office of Community Engagement's internal and external partners.

Duties & Responsibilities:

1. Manage the coordination and implementation of all activities related to the Ball State annual United Way (UW) campaign, including but not limited to scheduling campaign steering committee meetings, gathering input and feedback on activities; take meeting minutes; review webpages, recommend and monitor changes, work with campaign team captains across campus with sharing UW campaign information with their teams, track donations and submit information to the UW, coordinate mailing to retirees and other groups, work withUMCto prepare comm center announcements, coordinate arrangements for incentives, and work with the President's Office in preparing for the Leadership Donor Reception.

2. Manage campus field trips for external groups interested in experiencing multiple venues during a single campus visit. Duties include but are not limited to serving as the primary point of contact, developing schedules in collaboration with internal partners (enrollment planning and management, cultural assets, academic departments, Athletics, etc.) and student assistants, preparing age-appropriate scripts, training campus tour guides, coordinating pick up/drop off arrangements, and sending confirmation letters/emails.

3. Track field trip participation and develop and administer appropriate assessment tools. Coordinate and ensure consistency of certain data points with other cultural assets and Athletics to enhance reporting for Ball State Strategic Plan goals.

4. Hire, orient and train students that serve as field trip assistants, including but not limited to interviewing and selection, compensation, and discipline.

5. Assist with the work of the Integrated Cultural Committee to develop and implement a promotional plan designed to draw attention of community groups and P-12 schools to the cultural assets on campus; generate interest particularly during cycles where participation is low, assist in hosting and promoting collaborative events, maintain updates on combined marketing materials and webpages as changes occur, and host booths at community events to promote Ball State's cultural assets.
6. In partnership with Learning and Development, coordinate quarterly Campus Community Bus Tours forBSUemployees, other campus departments and community partners as requested. Create information packets, prepare and update script and coordinate speakers for stops along the tour route.

7. In partnership with staff in Residential Life and community organizations, coordinate Bus Tours for Ball State students around a variety of topics to introduce them to the Muncie community. Create information packets, prepare and update scripts, and coordinate speakers/destinations for the tours.

8. Assist with the implementation of the Slate registration system by working with Ball State's IT department and campus cultural units to establish a presence in the system and conduct onboarding for use during events that require registration and tracking activities.

9. Support the activities of the Community Engagement for the Arts Grant which includes, support the review committee by scheduling meetings and finalist interviews, serve as the liaison between the grantee and Ball State offices (SPA, Office of General Counsel, etc.), track progress throughout the award, and ensure that all funding claims fit within the parameters of the original proposal and grant agreement.

10. Provide project management service to support the community engagement activities of internal and external partners, as assigned by the AVP for Community Engagement.

9. Serve on university committees and as a university representative on external boards, task forces and committees as assigned by theAVPfor Community Engagement.
10. Perform other related duties as assigned.
11. Maintain regular and predictable attendance.

Minimum Qualifications:

Associate's Degree or equivalent.

One through three years of project planning and/or project management experience, working in an office setting and using Microsoft Office Word and Excel; some supervisory experience.

Excellent written and oral communications skills; ability to manage multiple projects simultaneously; detail oriented; and ability to work independently.

Preferred Qualifications:

Bachelor's Degree.

Knowledge and understanding of Ball State University's policies and procedures.

How to apply:

For inquiries, please contact the Office of Community Engagement at (765) 285-2773.

Please apply via the online Ball State University job portal.

Please list three professional references within the online application.

Supporting Documents Upload Instructions:

Important:Donotuse the Autofill feature when uploading your resume.

Required Document:

* Resume

Optional Document:

* Cover Letterdetailing your qualifications for the position.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.