New

Administrative Coordinator

University of Texas at Dallas

$57,500 to $58,900 depending on qualifications

medical insurance, paid time off, retirement plan

United States, Texas, Richardson

Jan 15, 2026

Posting Details

Posting Number	S06817P
Position Title	Administrative Coordinator
Functional Title	Compliance Coordinator
Department	Institutional Compliance
Salary Range	$57,500 to $58,900 depending on qualifications
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	01/12/2026
Posting Close Date	02/06/2026
Open Until Filled	No
Desired Start Date	02/16/2026
Job Summary	The UT Dallas Office of Institutional Compliance is currently hiring a Compliance Coordinator to join our team. Reporting to the Assistant Vice President, the Compliance Coordinator will provide departmental administrative, fiscal, and operational support and assist the development, implementation, and operation of UTD's Institutional Compliance Program. Position Information FLSA Status: Nonexempt Salary Grade: 13 Anticipated Salary Range: $57,500 to $58,900 depending on qualifications. Successful candidates must meet the minimum requirements for education, experience, knowledge, skills, and abilities for the position. Minimum Education and Experience Requirements: Bachelor's degree from an accredited institution and three years of administrative experience, including at least one year of compliance and/or budget management experience; or equivalent combination of education and experience. Competencies (required knowledge, skills, and abilities): Analytical and Problem-Solving: Ability to analyze complex data and information, identify patterns and trends, make data-driven decisions, and develop appropriate solutions; and ability to analyze incidents, identify risks, and recommend appropriate actions that align with organizational objectives. Communication and Interpersonal: Ability to communicate effectively and considerately in an environment with a wide range of stakeholders, including students, faculty, staff, administrators, third parties, and external agencies; and foster collegiality, build partnerships, and work collaboratively with others to meet shared objectives. Organization and Planning: Ability to manage multiple projects concurrently, prioritize, plan, and schedule tasks effectively, ask for assistance when needed, follow procedures, ensure accuracy in documentation and data, correct own errors, and produce consistent and timely professional work. Position Specific: Proficiency with interpreting, applying, and monitoring organizational policies; proficiency with writing, summarizing, and analyzing complex information in an understandable and accurate manner; proficiency with Microsoft Office Suite or related software; experience working with electronic records and managing confidential, private information; ability to organize workflow and coordinate activities; ability to work independently and as part of a team; and willingness to receive feedback and adapt in the pursuit of professional growth. Professionalism: Ability to act with integrity; exercise sound judgment and discretion; treat others with respect and consideration regardless of their status or position; maintain confidentiality; accept responsibility for own actions; and follow through with commitments. Note: All applicants are required to submit a cover letter and resume demonstrating how the applicant meets the minimum qualifications, required competencies (knowledge, skills, and abilities), and preferred qualifications.
Minimum Education and Experience	Bachelor's degree in Business Administration with three years of administrative experience; or equivalent combination of education and experience.
Preferred Education and Experience	Preferred Qualifications: Proficiency with or the ability to quickly learn PeopleSoft's Human Capital System and Financial Management System, PeopleAdmin talent management system, eProcurement, and Case IQ. Proficiency with or the ability to quickly learn analytics dashboard software. Ability to develop and implement educational and training programs with effective presentation and facilitation skills and ability to adapt those skills to a variety of audiences. Budget management experience. Communications or marketing and event planning experience. Demonstrated experience managing, coordinating, and/or supporting a compliance functional area or program, preferably working in an institution of higher education. Qualified internal applicants are encouraged to apply and will be given preference.
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	The Compliance Coordinator will be responsible for administrative, fiscal, and operational activities of the Office of Institutional Compliance as well as assisting with the development, implementation, and operation of UTD's Institutional Compliance Program. Duties and Responsibilities: Administrative & Office Management Function as department's liaison to budget, human resources, payroll, and other units. Manage departmental budget and monthly account reconciliation via PeopleSoft; prepare purchase orders, vouchers, deposits, transfer of funds, and other expenditures; coordinate travel arrangements and reconcile OneCard reports for staff. Assure effective operations, accurate data, and security of assets using sound financial and business practices and appropriate internal controls. Comply with applicable laws, regulations, policies, and procedures. Coordinate office maintenance, including record storage, shredding, and ordering and organizing of supplies, general care for the department suite and kitchenette, and reporting service requests for the copier. Maintain computer inventory and complete annual inventory. Complete new hire and employment related documents for staff. Coordinate department onboarding for all new employees. Maintain calendars and manage organization and preparation for meetings, events, and programs including securing space, arranging travel, ordering materials, preparing agendas, taking minutes, and distributing reports. Communication and Outreach Activities Assist with program research and development as part of the university's institutional compliance program, including assessment and review of campus programs within Compliance Support, Equal Opportunity and Title IX, Prevention Education and Clery Compliance, and Youth Protection. Manage our departmental Lunch & Learn/Tea & Lunch professional development program, and coordinate marketing and communication awareness campaigns/programs regarding institutional compliance requirements as well as upcoming education programs or professional development offerings to the campus community. Assist with the facilitation and resolution of barrier reports and accommodation requests from visitors in accordance with departmental procedures and university policies, including case management documentation, monitoring, and data analysis. Provide backup communications support for UTD's General Compliance Education Programs, including Annual and New Hire, Ethics & Compliance Hotline, Equal Opportunity & Title IX case management system, Prevention Education and Clery Compliance case management system, and Youth Protection Programs. Build expertise and keep abreast of policy and procedural changes that will affect the scope or practice of compliance/risk management, including emerging regulatory obligations and trends, through meaningful and continuing engagement as well as professional development on best practices, leadership, program development and assessment, and institutional risk and compliance management. Assessment & Analysis Assist in ongoing internal monitoring of compliance activities (e.g., accurate documentation and records in case management systems; required training for department and campus community; other outreach activities; compliance reporting and ad-hoc requests) and provide ongoing updates to departmental leadership, designated departmental staff, applicable stakeholders, and other administrators as necessary and appropriate. Coordinate ongoing institutional compliance program data, which may include working with high-risk areas stakeholders for content and deliverables; prepare and update reporting documents. Manage compliance log/electronic management system for Risk Management Plans ("RMP") and Quarterly Compliance Reports ("QCR") as well as reported instances of non-compliance and/or concerns; track and monitor timely submission and response. Coordinate and prepare relevant metrics for regular reporting to management and ad-hoc requests. Provide data analysis and reporting support for OIC operations. Other Perform other related duties and participate in special projects as assigned.
Physical Demands and Working Conditions	Physical Demands and Working Conditions Work is primarily sedentary in nature and performed in a standard office environment. The noise level is quiet to moderate. Repetitive use of standard office equipment such as a computer/laptop (including keyboard, monitor, and mouse), printer, copier, calculator, telephone (or virtual equivalent). Unexpected interruptions occur often, and stress level is moderate to high. Frequent communication in a variety of methods and collaborative work with multiple departments as well as with individuals and groups. Ability to be stationary in front of a computer for an extended period. Occasionally required to move about the office and travel moderate distances around campus to attend meetings and events.
Physical Activities
Working Conditions
Additional Information	About Us The University of Texas at Dallas is a public research university located in one of the nation's fastest-growing metropolitan regions. UT Dallas is a place that welcomes and encourages members of its community in their pursuit of excellence. Visit About UTD for more information. The Office of Institutional Compliance provides faculty, staff, and students with resources and tools to support success in complying with the University's equal opportunity, nondiscrimination, Title IX, and other institutional compliance responsibilities including internal policies and procedures and applicable federal and state laws and regulations. We work with partners on campus to foster and support an environment that is respectful and free from discrimination and harassment. Visit our department's website for more information. Work Schedule Regular working hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. This role may be eligible for a hybrid (partly remote/partly in-office) work schedule, subject to business need and manager approval. Individuals must live in the Dallas-Fort Worth area and have the ability to be on campus for work activities as scheduled and/or with notice. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits BCBS PPO Medical Insurance Options - including *100% paid* employee medical coverage for full-time employees AD&D Insurance Dental & Vision Plan Options Long and short-term disability TRS Retirement Plan Fertility Benefits Paid time off All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary	How to Apply: To be considered for this position, all applications must be submitted online through UTD Jobs. Incomplete applications or materials will not be considered. Applicants must submit: A cover letter that outlines how their education, experience, skills, and abilities specifically align to this position and A resume. For full consideration submit application materials by January 28, 2026. For questions regarding the application process, please email Ms. Deven Marshall.
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.