Administrative Assistant II

The Administrative Assistant II provides a wide range of administrative support to the Jonsson School Undergraduate Team. In addition, the Administrative Assistant II will provide reception support, assistance with Jonsson School student organization purchases, support undergraduate scholarship processes, and support travel.

Administrative experience in higher education. The desired employee is detail oriented, possesses excellent customer service skills, able to prioritize and complete tasks in a timely manner to meet deadlines and work collaboratively and independently. Experienced in PeopleSoft, eProcurement, Microsoft (Excel, Word, PowerPoint, Outlook, Teams), and Adobe.

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

* Possess strong interpersonal communication skills as well as strong multi-tasking skills
* Demonstrate ability to work as a team member
* Knowledge and understanding of university policies and procedures and campus resources
* Support ECS Undergraduate Team as needed including event support
* Assists with Front Desk support:
o Greet guests;
o assist callers;
o Guide guests
* Supervise student workers covering the front desk
* Jonsson School undergraduate scholarship applications
o data input,
o prepare acceptance letters,
o track recipient paperwork,
o correspond with recipients and
o assist with general scholarship administration
* Assist with ECS Student Organization
o purchase orders,
o event support;
o correspond as needed with student organization leadership
* Document management of student files as needed
* Create Facilities Management work orders
* Post events on calendar
* Support the ECS Undergraduate Team with marketing and social media campaigns
* Maintain office supplies and Copier supplies
* Maintain Conference Room schedule
* Attend professional development events and programs
* Support ECS Undergraduate Team in travel coordination
* Other office duties may be assigned

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.