Post-Bac Licensing Coordinator

Come work on our team! We are proud to announce that our office has officially opened up applications for the Post-Bac Licensing Coordinator position! You'll be working with future and current teachers in the State of Indiana and the school districts that support their success. Ball State University has the largest teacher preparation program in the state and the fifth largest in the nation. Your contributions will make a positive impact in the field and we'd love to have you join us.

Facilitate the advising and coordination of post-baccalaureate students, administrators, and school service personnel; support the work of the License Advisor and Executive Director to facilitate the licensing of all individuals who do their preparation or professional development at Ball State.

Associate's degree or an additional two years of related experience will be accepted in lieu of an associate's degree.

One through three years of related experience.

Knowledge of database and word processing software; supervisory experience; experience working in higher education administration; familiarity with Indiana educational licensing.

Students

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Screen, evaluate, provide information, and advise alumni, students, faculty, administrators, state officials, and others regarding Indiana and Ball State University post-baccalaureate programs, licensing policies and procedures, educational program requirements, student teaching, student observations, and participation for students.

Actively pursue, recruit, and inform potential post-bac students about Ball State post-bac programs, licensing policies and procedures, and educational program requirements.

Verify, complete, and code all license applications for transition to teaching (T2T) candidates.

Maintain evaluation request system; process requests for evaluation of license requirements; evaluate the transcript of current and previous Ball State students; collect evaluation fees; send evaluations to students and Ball State advisors; update evaluations to reflect courses taken and substitutions made by advisors; maintain a record of evaluations; provide statistics for annual report based on evaluation records.

Routinely meet with Executive Director, and other appropriate department/office personnel, to set goals for contact, follow up and review of prospective, previous, and current post-bac students. This includes working with appropriate staff to develop digital and paper methods to market and recruit students into post-bac programs.

Maintain and digitize file system for evaluations, licensure and tests, including post-bac students and programs.

Serve as a backup to the licensing advisor, capable of completing all license processing and elements as needed.

Serve as advisor to faculty regarding post-bac licensing programs and test requirements, maintaining program sheets against academic postings, Indiana Department of Education changes, and testing updates.

Verify and code student files for graduate licensure for use by Registrar, Admissions, and Graduate School.

Co-facilitate, engage, and create licensing presentations for all candidates such as student teachers and transition to teaching candidates.

Maintain evaluation fee budget; process reimbursements; make deposits.

Actively hold designated office appointment hours and online office appointment hours to advise post-bac students and maintain weekly digital record and log all information pertaining to communication, correspondence, and appointments with prospective candidates.

Perform other related duties as assigned.

Maintain regular and predictable attendance.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.