Human Resources Assistant - Human Resources

TITLE

Human Resources Assistant

JOB SUMMARY

Assists with daily human resources (HR) operations and provides administrative support to the HR team. Responsibilities include performing foundational HR tasks such as employee onboarding and record maintenance, and general office activities like budget tracking, procurement coordination, and maintaining inventory records. This role is ideal for individuals looking to start a career in HR. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Manager of HR Records & Onboarding

Supervises: No supervisory responsibilities

ESSENTIAL DUTIES - May include, but not limited to the following:

• Front desk/reception duties, including answering the phone, greeting guests, and mail.
• Maintains departmental budget and prepares purchase requisition for items needed.
• Answers frequently asked questions from applicants and employees; refers more complex questions to appropriate HR staff or management.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains a variety of complex and or confidential records and files.
• Completes Form I-9, verifies approved I-9 documentation, and maintains I-9 files.
• Performs E-Verify data entry and processing.
• Assists with employment verifications in writing and verbal, including prior state service, Public Service Loan Forgiveness applications, etc.
• Performs periodic audits of HR files and records.
• Provides administrative support to the HR department.
• Assists with planning and execution of HR departmental special events and celebrations.
• Maintenance of HR supplies and capital inventory.
• Ensures compliance with Federal and State laws and regulations.
• Performs other duties as assigned.

ADDITIONAL DUTIES

• Attends Human Resources related conferences, seminars, and training.
• Performs other duties as requested.

EDUCATION

High school diploma or equivalent required. Bachelor's degree in human resources preferred.

EXPERIENCE

Two years of progressively responsible clerical experience. Bachelor's or master's degree in human resources may substitute for the required experience.

This entry-level experience offers a valuable opportunity for individuals interested in pursuing a career in human resources and gaining hands-on experience in various HR functions.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
• Ability to apply budgetary and fiscal planning techniques within financial constraints.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
• Ability to communicate effectively orally, by phone, in person, and in writing.
• Ability to use a personal computer and other office equipment, including university related software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman's University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Woman's University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran's status, or against qualified disabled persons.

All positions at Texas Woman's University are deemed security sensitive requiring background checks.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.