Coordinator for Satellite Facilities and Complexes

University of Georgia

retirement plan

United States, Georgia, Athens

Sep 01, 2024

Posting Details

Posting Number	S12488P
Working Title	Coordinator for Satellite Facilities and Complexes
Department	VPSA-Recreational Sports
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department	The Department of Recreational Sports in the Division of Student Affairs promotes healthy lifestyle choices by providing development, growth, and education for the University of Georgia community through the spirit of recreation.
College/Unit/Department website	recsports.uga.edu
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday - Friday, 40 hours per week. Some nights or weekends may be required for special events.
Advertised Salary	$48,000
Posting Date	08/06/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	09/01/2024
Special Instructions to Applicants	Priority consideration will be given to those applicants who complete the application process by August 18th, 2024. However, screening will continue until this position is filled. The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications stated below and a current resume.
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Student Services Paraprofessional/Professional
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	Two years of experience in assisting with the management and operations of a university recreational sports facilities, and experience directly supervising student employees. Master's degree preferred. Current American Red Cross certificates in CPR/ AED for the Professional Rescuer and First Aid.
Position Summary	This position is crucial to the successful operation and management of Rec Sports Satellite Facilities, including Pound Hall on the Health Sciences Campus, the Club Sports Complex, the Rec Sports Complex, and the Lake Herrick Pavilion. The position reports directly to the Assistant Director for Facility Operations and works as an integral member of the Recreational Sports staff in pursuing the departmental vision and mission. The Coordinator assists in the recruitment, hiring, training, scheduling, supervision, and evaluation of 30+ Satellite Operations student employees, and assists with the supervision of one Graduate Assistant for Facilities. In addition to administrative and managerial duties, this position supports programs sponsored by the Department of Recreational Sports, the College of Education and the UGA Athletic Association. This position also serves as liaison with the UGA Facility Management Division ( FMD) in the management of facility operations as well as providing evening and weekend facility support, special event coordination, etc. as needed.
Knowledge, Skills, Abilities and/or Competencies	Excellent knowledge of facilities management and direct programming experience. Evidence of supervisory excellence including training student staff. Excellent customer service, interpersonal and communications skills. Proven ability in developing effective working relationships with university students, faculty, staff, alumni, administrators, and community stakeholders. Proven dynamic and innovative leadership in recreational sports with the ability to work successfully individually and as a member of a team. Experience in fiscal management, assessments, and evaluations.
Physical Demands	Move throughout the 440,000 sq. ft. Ramsey Student Center, Lake Herrick sandy beach and pavilion, and the departmental field complexes. Stand; walk; sit; use hands; reach with hands and arms. Climb up and down ladders and over small retaining walls; walk across narrow accesses such as 2 ft. walkways and 4 ft. wide bulkheads. Operate department-owned vehicles to run job-related errands. Lift and/or move up to 10 pounds and occasionally lift/move up to 50 pounds. Close vision, distance vision, peripheral vision, depth perception, and focus. Distinguish between non-toxic air flow and noxious odors such as chlorine and gas. Driving as needed to perform job duties.
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	Yes
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Facility Management:

Assist in facility upkeep, staffing, risk management, and event operations of Pound Hall and Wheeler Gym on the Health Sciences Campus, the Club Sports Complex, the Rec Sports Complex, and the Lake Herrick Pavilion.
Work cooperatively with the Competitive Sports team to ensure proper set up and breakdown of all intramural and club events, including painting fields, setting up tables and coolers, and setting up sporting goods (bases, cones, pylons, etc.)
Design and plan a comprehensive informal recreation program that will encourage safe and enjoyable participation for all patrons.
Assist in the management of facility construction and renovation projects, and other duties involving aspects of facility management.
Help plan and design a comprehensive maintenance and replacement plan for over 50 pieces of strength and cardio equipment at Pound Hall.
Oversee inventory of event materials utilized at Lake Herrick, including table skirts, chairs, tables, etc.
Work with various departments and community groups for summer camps held at the Rec Sports Complex.
Monitor inventory of all cleaning supplies lost and found items, and other materials at Pound Hall and other satellite facilities.

Percentage of time

Duties/Responsibilities

Personnel Management:

Lead in the recruitment, hiring, training, scheduling, and evaluation of 30+ part-time Satellite Operations student employees.
Assist with the supervision and project management of one Graduate Assistant.
Actively promotes and participates in the development, retention, and engagement of each staff member.
Oversee the "three strike policy" and other accountability procedures with Satellite Operations staff and hold disciplinary meetings when needed.
Effectively train and empower staff to respond appropriately to incidents/accidents that occur within the facility, and complete proper reporting/documentation when necessary.
Ensure completion of required PEP trainings and monthly eLC trainings.
Monitor the CPR certifications for Satellite Operations staff and ensure effective executive of the facility EAP and other risk management protocols.
Hold monthly Satellite Operations staff meetings and engagement events in conjunction with the Ramsey Operations staff.
Monitor gaps in schedules in fill in as necessary.

Percentage of time

Duties/Responsibilities

Program and Policy Management:

Educate facility patrons on policies and resolve situations relating to facility access, reservations, and usage policies.
Work with Reservationist to ensure items on the daily schedule for all satellite facilities are accurate.
Assist with developing risk management procedures to include emergency action and business continuity plans.
Assist with assessment efforts focusing on identifying participation levels, informal recreation program participant interest, and learning and development objectives.
Develop recommendations and implement new programs and activities.

Percentage of time

Duties/Responsibilities	Fiscal Management: Assist with developing and managing the facility budget to include student payroll, miscellaneous purchases, and annual review of fees as they relate to satellite facilities. Assist with the oversight of guest pass sales at Pound Hall. Assist with developing event rentals and pricing structures for all satellite facilities. Manage and replace equipment inventory as needed.
Percentage of time	20