Senior Director of Operations and Strategy, Neurosciences

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Position Open To:

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Weekly Scheduled Hours:

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Earliest Start Date:

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Position Duration:

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Job Details:

General Notes

The Department of Neurology at the Dell Medical School is looking for a Senior Director of Operations and Strategy, Neurosciences.

Start date: ASAP

This is a senior leadership role and is expected to be on-site the majority of the time (5 days a week ) in alignment with University and Dell Med policies with reasonable and agreed upon expectations of working remote.

Purpose

Serve as the senior administrative partner to the Chairs and other members of the Department senior leadership teams across the mission pillars for the School and Departments. In partnership with the Chairs and other senior leaders, contribute to the strategy, build and maintain programs, ensure appropriate fiduciary stewardship and operational excellence, and help steer the direction for the Departments. Coordinate department operations, budget development and financial reporting, faculty recruitment, and staff development. Expected to serve and contribute to overall organizational effectiveness and be assigned a variety of organizational work teams, committees and task forces as workload capacity allows.

Responsibilities

• Work with the Chairs and Department Senior Leadership to develop and implement a strategic plan for growing and developing a sustainable business plan for the Departments. In partnership with the Chairs and the Senior Leadership team, develop and manage policies and strategies needed to implement the Departments' vision for clinical, educational and research program development. Support the design of programs and associated funding proposals.

• Responsible for management of daily operations and further integration of Neurosciences with Neurosurgery as well as manage the departments' administrative teams. Oversee all major departmental business functions, including the recruitment, hiring, and onboarding of new faculty and staff; faculty affairs (evaluations, promotions, appointments). Oversee the departments' use of space, including assignment, ensuring efficiency use, maintenance, and coordination of renovations.

• Develop, implement &and manage clinical neuroscience units clinical productivity, financials and reporting dashboards.

  Oversee the Departments' clinical revenue cycle functions, including identifying issues and solutions to optimize charge capture.

• Oversee and manage the Departments' financials including:

  Develop financial strategies including revenue and charge capture optimization, prepare, direct and manage the department operating budgets and accounts, and present monthly, quarterly and annual financial/strategic reports to Dell Med leadership.

• In partnership with leadership and development team at Dell Med, develop and implement a strategic plan to further align the mission of the department and school with philanthropic donors, foundations and non-profit entities. Work with appropriate entities to develop and manage agreements, contracts and reporting. Engage within Dell Medical School to build upon and improve existing core functions, including finance, human resources, faculty affairs, contracting with clinical partners, Other related functions as assigned. Expected to serve and contribute to overall organizational effectiveness and be assigned a variety of organizational work teams, committees and task forces as workload capacity allows.

• Build and maintain strong relationships with Dell Medical's partners leaders/stakeholders and other community-based organizations to align on priorities and partnerships when opportunities are identified. Lead for developing and managing clinical contracts with external partners; oversee contract invoicing for the department. Lead for internal and external communications.

• Oversee faculty compensation plan and all financial functions including FTE cost allocations, contracting, invoicing, purchasing and financial reporting.

• Oversee the administration of department education programs, strategic planning and education infrastructure. Work with the Chair, residency program director, medical student director, faculty and staff to plan, guide, and direct programs and teams to carry out the education mission of the Department.

• Provides administrative leadership and works in partnership with Research Administration for all extramural research processes, including clinical trials, grant submissions and pre/post award activities.Serves as point of contact for principal investigators' business and administrative needs.

• Other related duties as assigned.

Master's degree in a relevant field (e.g. MBA, MHA, etc.) or equivalent high-level leadership experience. At least five (5) years of experience in leadership positions in health related organizations. Demonstrated experience with managing a complicated and complex organization with multiple stakeholders. Strong financial and funds flow experience, managing various sources of funding streams. High-level communication skills. Ability to exercise resourcefulness and good judgment in a fast-paced environment. Ability to manage multiple streams of work. Demonstrated excellent analytical skills, problem-solving ability and strong critical thinking skills. Proven success in operational excellence and performance improvement. The successful candidate should have excellent communications skills, leadership abilities, and possess the highest ethical standards. Relevant education and experience may be substituted as appropriate.

Organization building experience. Large-scale implementation experience. Previous experience in academic medicine is strongly preferred, including managerial expertise in clinical, academic, faculty affairs, training program administration, and/or clinical program development and operations in an academic setting. Experience and knowledge of UT Austin financial and academic policies, processes and systems.

$175,000+ depending on qualifications

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Occasional weekend, overtime and evening work to meet deadlines.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.