Administrative Assistant III

Position Summary:

The Creighton University Alliance Program seeks a driven, independent, critical-thinking individual to become an integral part of a cohesive team to help build a new health profession education program. This is a full-time role working in a great space and location!

Essential Functions:

* Support the Program Director and program faculty to perform complex and diverse duties, including communication, scheduling and correspondence with students, faculty from other departments, health care professionals who serve as clinician preceptors and others.

* Responsible for general office duties including mail distribution, answering phones, ordering office supplies, taking notes, creating agendas, and compiling minutes for various meetings

* Schedule lectures, appointments, travel and meetings.

* Assist the Program Manager with admissions operations including answering general program email and phone inquiries, data entry, leading campus visits and tours, and interview day operational logistics

* Independent management of projects and tasks that may require personal initiative, research and critical thinking.

* Assist the Program Manager in organizing and planning program activities such as graduation, orientation and White Coat ceremonies

* Manage highly confidential information student information.

* Serve as the first point of contact and liaison for communication with the program

* Assist with orienting and giving logistical assistance to new employees in the department

* Organize and prepare data and reports for accreditation processes and current program and student evaluation processes.

* Troubleshooting and independent problem solving when complex situations arise

* Ongoing professional and skill development to broaden understanding of Internal Medicine education to maximize contributions to the Internal Medicine program and the School of Medicine.

* Some travel may be required for student recruitment and professional meetings

Education & Experience:

* High School diploma or equivalent required. Bachelor's degree preferred.

* Minimum of 2-3 years of administrative experience, preferably in an educational setting

Knowledge, Skills, and Abilities

* Exceptional interpersonal skills required.

* Proficient in Microsoft Office products.

* Ability to maintain confidentiality.

* Organizational and Time Management Skills, Project Management skills/experience.

* Ability to communicate effectively with people at all levels, self-starter.

* Ability to coordinate and prioritize work with multiple and conflicting demands in a deadline-oriented environment.