Jr. Human Resources Assistant

Denison University

United States, Ohio, Granville

100 West College Street (Show on map)

May 06, 2024

Job Posting Information

Position Type	Support Staff
Classification Title	College Support Services
Position Title	Jr. Human Resources Assistant
Position Number	O00509
Pay Grade Level	CSS 9
Salary	$21-$22 per hour
Department	Office of Human Resources
Posting Number	S 121301322
Full or Part Time	Part Time
Number of Months	12
Position End Date	11/28/2025
FTE	.5
Work Schedule	Monday to Friday 10:00am - 2:00pm with some flexibility depending on operational demand.
Basic Function	Provide administrative support to the Office of Human Resources in a variety of related tasks related but not limited to: pre-employment and onboarding, employee data entry and maintenance, primary reception support, telephone/email monitoring, invoice review and posting, and meeting/event support. This role requires exceptional customer service skills, a high level of organizational and multitasking skills, attention to detail, the ability to adapt to changing conditions, and a strict requirement to maintain confidentiality.
Essential Job Functions	Serves as primary administrative support for student employment tasks pertaining to data entry/maintenance, reporting, and logistical support for student engagement and hiring events. Facilitates the pre-employment and onboarding paperwork processes for offer letters, background screening, new hire paperwork and tax forms, and I-9 processing. Creates, maintains, or assists with employee life cycle changes via the HRIS. These transactions may pertain to employee information and/or new hires, promotions, demotions, separations, etc. Provide assistance by answering the general HR telephone and monitoring the email inbox for prompt and accurate service. Triage and escalate to HR partners as appropriate. Update hired candidate statuses in the applicant tracking system to ensure transfer of personal information to HRIS. Receive and post invoices via the e-procurement system for payment. Assist with tuition benefit processing in accordance with established SOPs. Schedule meetings and secure event spaces/locations/food orders, as needed. Take meeting minutes as assigned. Coordinate communications with IT, supervisors, campus stakeholders, and other members of the HR team on items related to areas of responsibility. Other duties as assigned.
Minimum Qualifications	Required: High school graduate or equivalent with a minimum of 1 year of administrative office or related experience. Key Attributes: Must be highly organized and able to work within a fast-paced environment; possess excellent customer service and interpersonal skills. Excellent attendance and punctuality required. Technical proficiency including Microsoft Office Word and Excel and other systems is required. Attention to detail, and the ability to proactively problem-solve; work both independently and with a team, and use sound judgment to coordinate and prioritize various activities and tasks. Experience with managing confidential information discreetly.
Preferred Qualifications
Physical Demands	Office position. Sedentary.
Contact(s)	Office of Human Resources
Contact Phone/Extension	740-587-6299
Contact Email	hr@Denison.edu
Open Date	05/06/2024
Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Additional Information	This is a project based position intended to provide backfill coverage to office operations during implementation of the Workday ERP. This position will end no later than November 30, 2025.
Denison University Background Check Statement	The final candidate will undergo a background/criminal check as a conditional offer of employment.
Denison University EEO Statement	Denison University is an Equal Opportunity Employer. To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism ( IDEA) at . If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Office of Human Resources at (740)587-6299 or by email at .