Job Posting Information
Position Type |
Support Staff |
Classification Title |
College Support Services |
Position Title |
Gifts and Records Associate |
Position Number |
O00495 |
Pay Grade Level |
CSS 9 |
Salary |
$20 - $24 per hour |
Department |
Advancement Operations |
Posting Number |
S 121301295 |
Full or Part Time |
Full Time |
Number of Months |
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Position End Date |
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FTE |
1 |
Work Schedule |
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Basic Function |
To provide support to the Gifts and Records Team. |
Essential Job Functions |
- Utilizes Advancement's Constituent Record Management system (Raiser's Edge NXT) to maintain accurate and up-to-date information on all constituents, including biographical information, gift data, and other information as necessary.
- In coordination with the Data Management Coordinator and Assistant Director of Gifts and Records Administration, create, maintain, and regularly update all procedural documentation for the Gifts and Records Office.
- Create and maintain processes for matching gift data, including recording matching gifts on the individual and corporate records; paying off matching gifts; identifying and recording accurate corporate mailing addresses for matching gift applications; maintaining or updating matching gift program guidelines for each company; recording or updating employment data for eligible donors.
- Contributes to the successful completion of large-scale data-cleaning projects.
- Oversees the process of gift receipting, including creation, accuracy, updating necessary language, and approvals.
- Helps with mail and checks, including in office deposits.
- Responsible for maintaining gift-related data and documentation, including transaction records, donor agreements, and other records. Ensures the appropriate storage and archiving of gift-related records, per policy.
- Provides timely and accurate responses to donors and internal constituents by monitoring multiple email accounts, answering phone calls, and providing in-office assistance.
- Serve as a subject matter expert to gift officers specific to questions regarding gifts and asset transfers.
- Assists the Senior Associate Director with reports for outstanding pledge payments.
- Stay current in Development Operations, including federal privacy regulations, IRS guidelines, and CASE standards.
- Must be able to work evenings, weekends, and holidays as needed.
- Perform other related duties as assigned or requested.
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Minimum Qualifications |
- Be comfortable working with computers, scanners, databases, and related hardware/software.
- Experience with Microsoft Office and Google Suite.
- Have a high school degree or equivalent.
- Knowledge of electronic spreadsheets, databases, and word-processing tools.
|
Preferred Qualifications |
- Have a high school degree or equivalent.
- Knowledge of electronic spreadsheets, databases, and word-processing tools.
- 2+ years of office administration experience.
- Ability to exercise considerable initiative, independent judgment, self-motivation, and discretion.
- Be comfortable working with computers, scanners, databases, and related hardware/software.
- Experience with Microsoft Office and Google Suite.
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Physical Demands |
Typical office work. Sitting, bending, standing. |
Contact(s) |
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Contact Phone/Extension |
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Contact Email |
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Open Date |
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Close Date |
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Open Until Filled |
No |
Special Instructions to Applicants |
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Additional Information |
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Denison University Background Check Statement |
The final candidate will undergo a background check as a conditional offer of employment. |
Denison University EEO Statement |
Denison University is an Equal Opportunity Employer.
To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (
IDEA) at
Denison Forward.
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Office of Human Resources at (740)587-6299 or by email at
HR@denison.edu. |
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