Executive Assistant Senior (3 openings)
Maricopa Community College district | |
long term disability, tuition reimbursement | |
United States, Arizona, Tempe | |
2411 West 14th Street (Show on map) | |
April 29, 2024 | |
Executive Assistant Senior (3 openings) Job ID: 319872 Location: District Support Services Cntr Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $57,950.00 - $75,335.00/annually, DOE Grade 116 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States? Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges! About Us What's Currently Happening at Maricopa
Benefits The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community. Benefits & Perks Options:
Job Summary The Maricopa County Community College District Office seeks to fill three (3) positions: 1) Executive Administrative Coordinator in the Office of the Provost 2) Executive Administrative Coordinator in the Office of the Chief Operating Officer. 3) Executive Administrative Coordinator in the Office of the General Counsel The Executive Administrative Coordinator serves as the primary point of contact for internal and external constituencies on all matters pertaining to the assigned office. This position will interact and serve as liaison to Executive Leaders across the system and, as necessary, to the Governing Board; may organize and coordinate executive outreach and external relations efforts and oversee special projects. The Executive Administrative Coordinator works independently on projects and other assignments, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion, requiring a substantial amount of tact, judgment, and initiative. Essential Functions 50% - Provide executive-level administrative support and office management for a senior executive to ensure excellence in service and continuity of daily functions and operations; manage high volume executive calendar, incoming/outgoing calls, travel arrangements/itinerary, and serve as a point of contact for all onsite visitors. Perform complex administrative duties requiring extensive knowledge of the operations of the Executive office, the district, and colleges. Prepare correspondence independently or from oral instruction including material of a confidential nature. Compose timely and professional responses to inquiries; ascertain priorities and communicate to executive accordingly. Answer questions and provide information to district personnel and others regarding district policies, procedures, and regulations. 30% - Manage recurring department projects; conduct follow-up with key collaborators and colleagues to ensure timely completion of tasks and commitments; achieve operational objectives by preparing and completing action plans, monitoring budget and resources, tracking deliverables, determining process or system improvements, and implementing change as needed. Analyze data, development of reports, proofread and editing of documents; facilitate collection of information necessary to complete projects. Serves as a proxy for reviews and approvals; may direct the work of others. 20% Oversee logistical planning, catering, and communication for unit meetings and events. Coordinate and resolve unit-related issues not requiring executive attention and ensure successful resolution of issues. Operate per laws, regulations, policies, and procedures; apply them to problem situations. Exercises independent judgment and confidentiality at all times. Develops an effective working relationship with internal and external constituents. Functions with strong attention to detail and a high level of organization. Conducts other duties as assigned Minimum Qualifications Bachelor's Degree from a regionally accredited institution in business administration and five (5) years varied and increasingly responsible office secretarial or administrative office support experience including public contact. A minimum of two (2) years of experience supporting a senior executive-level manager. OR Associate's Degree from a regionally accredited institution in business administration and seven (7) years varied and increasingly responsible office secretarial or administrative office support experience including public contact. A minimum of two (2) years of experience supporting a senior executive-level manager. OR High School Diploma or G.E.D. and nine (9) years varied and increasingly responsible office secretarial or administrative office support experience including public contact. A minimum of two (2) years of experience supporting a senior executive-level manager. Desired Qualifications
Special Working Conditions May be required to sit for a prolonged period of time; viewing a computer monitor. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Open until filled First Review Monday, April 8, 2024 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=319872&PostingSeq=1 jeid-37fa5cb65f896e44992b3870648891cf |