Billing Associate

Billing Associate

About Palladium:

Palladium is a global company working to design, develop and
deliver positive impact on the lives and livelihoods of people around the
globe; broaden access to health, water, power, and infrastructure; build
enduring, sustainable, and transformative institutions and market systems to
address global challenges; and conserve the natural world. We operate in over
90 countries and have a workforce of 4,000 talented, motivated, and diverse
staff of all religions, races, languages, and gender identities.

This Opportunity:

The
Palladium Group has an opening for a Billing Associate within the Billing
department. The person in this position will be responsible for compiling
and maintaining accurate and complete accounts receivable records ensuring
company invoices are billed and collected in a timely manner and in compliance
with all applicable regulations for government contractors.

Location and Compensation:

The position is based in Palladium's
Washington D.C. office.

For our prospective employees in the United States, please note
that the full-time equivalent annual base salary for this position is expected
to range from $55,000 to $65,000 and successful candidates may also be eligible
for additional, variable incentive compensation dependent on the role. For
part-time employees, the salary will be prorated based on the actual number of
hours worked.

Please be advised that a final salary offer will be based on
various factors, including but not limited to your qualifications, education,
experience, skills, seniority, performance, and Palladium's business or
organizational needs.

If you have any questions or concerns regarding the compensation
for this position, please do not hesitate to reach out to us. We value your
interest in our company and appreciate the opportunity to discuss this
opportunity with you.

You and Your Career:

If
you are a problem-solver, collaborator, and doer, and you have used excel
before, have good time management, and organized or very detail-oriented, we
are interested in hearing from you.

We are a learning organization and provide growth opportunities
from the start. We pride ourselves on giving you the freedom, resources,
and guidance to chart a fulfilling career!

Reporting and Supervision:

The
Billing Associate reports to the Head of Billing. Reporting requirements
include:

• Attendance at all
  weekly team meetings as required.
  
• Regular updates
  with your line manager.
  
• Monthly
  submission of assigned invoices and completion of other assigned tasks.
  
• A monthly update
  on the status of your KRAs, as well as any other important areas of
  concern.
  
• Exception reports
  as and when required.
  

The role will
form part of the Finance Department and will be required to liaise closely
with the Finance Team, Project Directors, and Project Operations, and
other company employees.

The role will
also be expected to contribute to process improvement through innovative
and cost-effective proposals/ideas/suggestions as experience is gained.

Primary
Duties and Responsibilities:

The primary responsibilities of the
Billing Associate are to:

• Prepares
  system-generated and manual invoices and supporting schedules on contracts
  for government and commercially priced clients under supervision.
  
• Performs reconciliations of
  government cost plus vouchers within the accounting system as necessary.
  
• Performs
  month-end close duties under supervision relating to project-based
  accounting.
  
• Helps to maintain
  accurate and complete accounts receivable records ensuring company
  invoices are billed timely.
  
• Assists with
  project setup under supervision in accounting system for project funding,
  billing, and revenue information.
  
• Analyses actual
  government indirect rates on a regular basis compared to approve rates for
  billing adjustments.
  
• Understands the
  differences between contract types e.g. Cost Plus Fixed Fee, Time and
  Materials, and Fixed Price.
  
• Runs reports and
  helps compile financial packages for internal reviews.
  
• Confirms invoice
  by comparing invoices to contract requirements.
  
• Verifies billing
  and indirect cost rates to ensure invoices are calculating correctly.
  

Key
Competencies Required:

• Experience with Deltek's Costpoint preferred, but not necessary as training will be provided.
  
• Knowledge of and experience with government contract billing and accounting.
  
• Experience in government contract accounting, including basic knowledge of CAS and FAR provisions.
  
• Experience with Government audits preferred.
  
• High level of attention to detail and accuracy.
  
• Good time management skills.
  

Professional
Expertise/Competencies Preferred:

• Relevant work experience.
  
• Prior experience in a professional services environment with preference to government contracting.
  

Equity,
Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and
inclusion into everything we do. We welcome applications from all sections of
society and actively encourage diversity to drive innovation, creativity,
success and good practice. We positively welcome and seek to ensure we achieve
diversity in our workforce; and that all job applicants and employees receive
equal and fair treatment regardless of their background or personal
characteristics. These include: (but are not limited to) socio-economic
background, age, race, gender identity and expression, religion, ethnicity,
sexual orientation, disability, nationality, veteran, marital or Indigenous
status.

Should
you require any adjustments or accommodations to be made due to a disability or
you are a neurodivergent individual or for any other circumstance, please email
our team at accessibility@thepalladiumgroup.com and we will
be in touch to discuss.

Safeguarding - We define
Safeguarding as "the preventative action taken by Palladium to protect our
people, clients and the communities we work with from harm". We are committed
to ensuring that all children and adults who come into contact with Palladium
are treated with respect and are free from abuse. All successful candidates will be subject to
an enhanced selection process including safeguarding-focused interviews and a
rigorous due diligence process.