Accounts Payable/Accounting Analyst

This opportunity is located within our AFB International business, the global science and technology leader in pet food palatability. We develop and produce a full range of liquid and dry palatability enhancers using high-quality ingredients proven to optimize companion animal response and consumption.

Job Description

Summary The A/P and Accounting Analyst is primarily responsible for processing and maintaining all accounts payable records from purchase to payment, as well as monitoring related accounts, processes, policies and controls. The position also assists with general ledger and closing duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist in monthly closing, including but not limited to closing ERP ledgers, Intercompany postings and balancing, and various accruals.

• Analyze monthly variance to budget and forecast.

• Complete various monthly GL account reconciliations as assigned.

• Document policies and procedures for functional area.

• Validate, reconcile, code and enter invoices for raw materials, freight, and general expense through 3-way match process while monitoring approval controls. This includes calculating conversions for weight and currency.

• Review and monitor vendor payment agreements for discounts, terms, contracted rates, and end dates.

• Assist in cash requirements and forecasts.

• Monitor usage and process company credit card transactions.

• Investigates and resolves issues associated with processing of invoices and purchase orders.

• Verify, track, and report appropriate sales and use tax for government reporting.

• Assist in evaluating and producing tax exemption certificates

• Review Supplier credit applications for proper information. Provide recommendation to management for their review.

• Maintain and organize all payable files.

• Work with team to resolve issues with PO/Invoice discrepancies.

• Support team as a backup for other department functions as needed.

• Special projects as needed.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience Bachelor's degree or equivalent; or three to five years related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills & Abilities

• Comprehensive understanding of purchase to payment process

• Excellent oral and written communication and interpersonal relations skills.

• Knowledge of computerized information systems used in financial and/or accounting applications.

  • Proficient with Microsoft Office products including Excel, Word and PowerPoint, with an advanced Excel skill set.

  • ERP experience preferred.

• Presents numerical data effectively

• Ability to compute conversion rates

• Understand sales and use tax rules for a manufacturing business

• Manages time efficiently. Completes work accurately while promptly meeting deadlines. Flexibly changes direction to meet a need or solve a problem.

• Proficient analytical, problem solving and critical thinking

• Knowledge of financial accounting (U.S. GAAP), budgeting control and reporting principles, methods, techniques and standards.

• Ensure high governance and fiduciary responsibility, accurate and thorough

• Human Relations Skills: Listens and responds to associates, demonstrating high levels of respect, honesty and empathy. Communicates face-to-face frequently in terms that are meaningful to the other person. Works well with others. Is trustworthy. Takes accountability for projects and owns mistakes.

Core Company Skill Sets

Communication - Anticipates information that is needed and meets the need with highly credible and insightful material; delivery is clear and concise. Expresses ideas enthusiastically and is an active listener. Successful candidate is an individual who is a visionary, adjusts communication style to stimulate feedback and prepares/delivers high impact presentations.

Job Expertise - Extremely well-qualified; able to apply knowledge to champion individual projects to successful completion. Well-rounded in other business areas, the successful candidate is an individual who is very current in field of expertise, leading developments and transferring skills and knowledge.

Planning & Execution - Always establishes SMART goals, anticipates the unforeseen and develops viable contingency plans; conducts outstanding meetings that result in powerful decisions and actions; tenaciously follows through on commitments. The successful candidate leaves no stone unturned in achieving goals and often over-delivers against expectations; demonstrates a consistently high level of commitment and energy that inspires and motivates the rest of the organization.

Customer Focus & Competitive Advantage - Understands customer needs exceptionally well, identifying/implementing solutions that meet or exceed those needs; engaged with customer visits and research. The successful candidate is an individual who champions new ideas, drives execution, and works with other departments to impact change; creates a flexible environment for continuous improvement to achieve long-term success for the whole company.

Teamwork - Extremely reliable individual that always works toward team goals, actively participates in meetings and projects, volunteers for tasks, has information ready, often prior to the request. Willing to take a lead role in moving the project forward or to serve as a support member as required to meet the needs of the group and organization. Listens and communicates exceptionally well, effectively plans and follows up. Helps the team reach decisions and takes responsibility for own actions. The successful candidate constantly drives the organization towards the best results, supporting and stimulating colleagues, leading the team by example without placing themselves above the team.

Job Specific Skill Sets

Adaptability - The Role Model responds positively to change. They adapt readily to different ways of doing things and maintain effectiveness when confronted with new work situations or the uncertainty and ambiguity that comes with change. They handle situations without overreacting or becoming emotional. They are open to new ideas, assignments and approaches. They adapt appropriately to competing demands and shifting priorities. They constructively deal with mistakes and setbacks. The role model provides people with feedback and advice to increase other's adaptability.

Attention to detail and accurate - The successful candidate identifies inconsistencies and/or errors in situations quickly; they ensure a high level of accuracy through thorough review and revision of material relating to projects, decisions and actions. They comply with the intent of policies, procedures and agreements. They ensure no detail is neglected to keep a project on target, reach a goal or meet a need.

Analyze issues and problem solving - The successful candidate quickly, completely, and accurately sorts through challenging issues. They obtain relevant information through people and data, think logically and focusing on what is critical and important. They identify the root causes, generate reasonable alternatives and manage the buy-in and support/implementation of the chosen solution. They anticipate situations that could impact the organization, finding high-quality solutions before a problem arises.

Drive for results - The Role Model achieves results through and with others. They articulate the business needs in a professional and powerful way. They set high standards for performance, pursue aggressive goals personally and collectively and persist in the face of obstacles. The role model leads people/teams to reach demanding goals by focusing on what is most critical. They have a strong commitment to the entire organization, maintaining a team focus even in the most challenging situations.

Financial acumen - They establish controls to safeguard assets and create financial reporting systems to improve overall company performance. They communicate financial issues in a way that can be understood by everyone in the organization. They help others use financial models and decision-making tools to improve personal effectiveness.

Manage and improve processes - The successful candidate champions continuous improvement and elimination of inherent waste in business-critical processes. They comprehend the implications of activities and adapt to reach the desired end. They identify best practices from both in and outside the organization and implement changes that streamline or improve the efficiency of future work. They help others understand the process and use it to increase personal effectiveness.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

AFB International is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.