Assistant Director of Accounting

Bachelor's degree in a related field or equivalent plus 10 years of professional experience to include 3 years of supervisory experience

• Advanced knowledge of accounting principles, financial compliance, and audit standards, and excellent financial systems aptitude.
• Strong analytical skills and ability to analyze complex data, reconcile discrepancies, and interpret policy.
• Strong organizational and prioritization skills; ability to manage multiple deadlines.
• Excellent communication skills for interacting with Auxiliary Finance team members, auditors, central offices, and unit leadership.
• Commitment to data validation, accuracy, internal controls, and financial integrity.

• Work at a computer for extended periods.
• Lift/carry files or binders up to 20-30lbs as needed.

• Oversees and manages AP operations, ensuring accurate invoice processing, GL coding, and compliance with USG/UGA AP policies.
• Oversees purchasing workflows, vendor setup, contract/PO administration, and P-Card compliance.
• Oversee ongoing PCard maintenance with the Procurement/PCard Office: cardholder setups/changes, reviews/audits, training, and enforcement of PCard policy.
• Provide guidance to cardholders/approvers; escalate and remediate compliance issues.
• Monitor employee expense and travel reports for accuracy, documentation, and compliance with policy.
• Conducts encumbrance reviews and ensures timely PO closeout and year-end processing.
• Provide monthly internal reporting of AP/Purchasing/Encumbrance activity to leadership.

• Directs and manages all AR functions, including invoicing, collections, deposits, billing reconciliation, and aging analysis for both internal and external customers.
• Ensures accurate and timely revenue recognition in accordance with GAAP and fund accounting guidelines.
• Determine taxability of Auxiliary transactions; ensure correct sales tax treatment across diverse business units.
• Serve as point of contact for sales tax questions; review filings for accuracy and completeness.

• Oversees all deposit processing and deposit reconciliations, ensuring point of sales to bank to GL alignment for cash, checks, and credit card receipts; ensures adherence to cash handling and PCI standards.
• Manages reconciliation between deposit systems, bank feeds, and auxiliary business platforms.
• Review student charges and related adjustments for accuracy and correct revenue classification.
• Ensures UBIT-related income is identified, classified, and documented during deposit and revenue review.
• Provide monthly cash & credit card management reporting to leadership.

• Lead GL operations across Auxiliary Services; ensure accuracy, compliance, and timeliness of financial data.
• Oversees GL/chartfield maintenance, account corrections, and GL coding accuracy.
• Directs month-end and fiscal year-end processes, including accruals, prepaid expenses, deferred revenue, and journal entries.
• Ensures all required reconciliations are completed accurately and on time.
• Ensure proper revenue recognition and COGS calculations; validate cross-unit transaction treatment.
• Maintain GL integrity through proactive monitoring and issue resolution.
• Assist with monthly financial statement reviews and fluctuation analyses across revenue, expense, deposits, payroll, COGS, and balance sheet.
• Research variances; provide documentation, explanations, and recommendations for management.

• Oversee capital project expenditure tracking for all Auxiliary business units, including budget-to-actual monitoring, funding source allocation, and GL compliance; coordinate with project managers and Facilities/Capital teams.
• Provides accurate and proper GL code information for capital expenditure requests and obtains approvals from senior leadership for new projects and redirected project funds.
• Tracks capital project expenditures, commitments, funding sources, and project budgets by budget year.
• Provides monthly project reports to leadership and ensures compliance with project accounting rules.

• Oversees the proper accounting for allowable and unallowable grant expenditures, compliance with funding agency, and alignment with sponsor terms.
• Ensures grant budget monitoring, encumbrance accuracy, and timely closeout.
• Coordinates with SPA for invoicing, drawdowns, budget revisions, and audit documentation.

• Ensures compliance with UGA/USG policies, state/federal regulations, grant requirements, PCI standards, and tax rules.
• Maintains segregation of duties, approval hierarchies, audit readiness, and documentation controls.
• Work closely with Business Process Improvement team, identify business process improvements, financial risks, and implement corrective action plans.
• Document and maintain SOPs for GL operations, AP/AR, deposits, travel/expense, PCard, revenue/tax, and close processes.
• Ensures internal controls and approval hierarchies align with UGA policy and that all financial approver roles (AP, AR, purchasing, journals, deposits) are maintained accurately.
• Coordinates with HR/Finance Security during staff transitions to maintain appropriate delegation of authority.

• Supports revenue and capital budget development and amendments, as needed, monitoring, forecasting, and variance analysis.
• Ensures revenue streams and deposit activity align with budgeted expectations.
• Collaborates with financial planning, analysis, and unit directors to improve forecasting accuracy.

• Directly supervises the Manager of Accounting operations, Purchasing Manager, AP Lead, and AP/AR Specialist, and oversees daily assignments of accounting staff.
• Conducts performance evaluations, coaching, and professional development planning.
• Establishes workload distribution, process standards, and performance metrics.