Position Details
Position Details
| Job Title |
GRANTS ADMINISTRATOR |
| Position Number |
8150095 |
| Work Modality |
Fully In-Person |
| Is this request for the creation of a new Position (or the modification of an existing Position) to temporarily support the WorkDay ERP? |
no |
| Job Category |
University Staff |
| Job Type |
Full-Time |
| FLSA Status |
Exempt |
| Campus |
Maywood-Health Sciences Campus |
| Department Name |
PHYSIOLOGY |
| Location Code |
PHYSIOLOGY (06240A) |
| Is this split and/or fully grant funded? |
No |
| Duties and Responsibilities |
PRE-
AWARD:
- Oversees preparation and submission of all grant proposals.
- Enters all budgetary and grant application information into the Research Channel.
- Obtains institutional endorsement on all grant applications.
- Prepares files in proper format for electronic submission.
- Copies, collates and mails applications to appropriate agencies for review.
POST-
AWARD:
- Oversees the disbursement, financial reporting and use for all intramural and extramural funds associated with accounting units established in the Department.
- Prepares budget breakdown and distribution of funds in the post-award section of the Research Channel.
- Initiates and monitors subcontract agreements for collaborations with other Institutions.
- Initiates all budget transfers, expense transfers, and salary transfers in accordance with institutional policies and OMB Circular guidelines.
- Prepares and submits additional reports for all non-competitive (progress reports) and competitive renewal applications.
- Prepares and approves check requisitions, travel expense reports and purchase requisitions for grant-related expenses.
- Monitors and approves grant expenditures in the Account Activity System on a monthly basis.
Additionally:
- Provides Principal Investigators with monthly projection reports.
- Provides Department Chair with summary reports.
- Enters and approvals orders using Lawson program. Process capital budget requests.
- Uses University pro-card for appropriate lab purchases.
- Performs other duties as assigned.
|
| Minimum Education and/or Work Experience |
- Bachelor's Degree in Accounting, Finance, or related field and two to four years of experience with federal and non-federal grant management. An equivalent combination of education and experience may be considered.
|
| Qualifications |
- Ability to follow oral and written instructions and established procedures.
- Ability to perform basic filing, office procedures and word processing.
- Ability to maintain accuracy and consistency.
- Ability to communicate verbally.
- Ability to finish tasks in a timely manner.
- Ability to maintain confidentiality.
- Ability to compose letters and memorandums.
- Ability to function independently and manage own time and work tasks.
- Ability to work on routine job with interpersonal contact skill.
- Ability to interact with internal and external constituents.
|
| Certificates/Credentials/Licenses |
N/A |
| Computer Skills |
- Proficient computer skills, ability to use MS Office and adept user of Internet, e-mail and other office automation systems.
|
| Supervisory Responsibilities |
No |
| Required operation of university owned vehicles |
No |
| Does this position require direct animal or patient contact? |
No |
| Physical Demands |
None |
| Working Conditions |
None |
| Open Date |
11/12/2026 |
| Close Date |
|
| Position Maximum Salary or Hourly Rate |
$65,000/ann |
| Position Minimum Salary or Hourly Rate |
$58,656/ann |
| Special Instructions to Applicants |
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at
www.luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website at
www.luc.edu/transformativeed.
|
| About Loyola University Chicago |
Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With
15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a
STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail,
click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's
Nondiscrimination Policy. |
| Quick Link for Posting |
https://www.careers.luc.edu/postings/36146 |
|
Loyola University Chicago
Nov 13, 2026