Legal Assistant (and Cross-Practice Support)

Job Summary:

The Legal Assistant provides comprehensive administrative and practice support to assigned attorneys in the Litigation Department while also serving as a flexible resource to other practice groups, including Corporate and Wealth Management, based on Firm needs.

The position is in the Litigation department and is responsible for managing court deadlines, case files, document production, and electronic filings in state and federal courts. The Legal Assistant prepares, formats, and proofreads pleadings, motions, briefs, correspondence, and other legal materials in accordance with court rules and Firm standards. The role also provides coverage, overflow, and project-based assistance to other departments during periods of increased workload, employee absences, staffing transitions, or other operational needs.

The successful candidate will be an experienced litigation legal assistant who is highly organized, adaptable, service-oriented, and comfortable balancing assignments across different attorneys and practice areas. This individual must exercise sound judgment when prioritizing competing requests and communicate proactively regarding workload, deadlines, and capacity.

Job Functions:

• Provides comprehensive legal assistant support to assigned Litigation attorneys and serves as a consistent point of contact for their administrative and practice support needs.
  
• Prepares, edits, formats, proofreads, and finalizes pleadings, motions, briefs, discovery materials, subpoenas, correspondence, memoranda, reports, and presentations.
• Performs electronic filings in state and federal courts and maintains familiarity with applicable court rules, filing procedures, and deadlines.
• Maintains attorney calendars, court deadlines, contact lists, and case-related schedules. Communicates changes, reminders, and upcoming deadlines proactively.
• Establishes and maintains electronic and physical matter files and enters relevant information into the Firm's document and case management systems.
• Organizes, summarizes, indexes, and retrieves case documents and coordinates with the Records Center regarding file maintenance, matter openings, closings, and engagement or disengagement documentation.
• Coordinates discovery, depositions, hearings, trials, client meetings, and other case-related activities.
• Provides trial preparation and onsite support when necessary, including coordinating court reporters, trial preparation space, offsite war rooms, hearing rooms, breakout rooms, technology support, document shipments, supplies, meals, and vendor services.
• Coordinates attorney travel and prepares related itineraries, reservations, expense reports, and supporting documentation.
• Submits attorney time through the 3E billing system and serves as a liaison between assigned attorneys and the Billing Department regarding billing-related matters.
• Arranges internal and external client meetings, conferences, appointments, and related logistics.
• Handles sensitive, confidential, and time-sensitive information with discretion, accuracy, and sound judgment.
• Collaborates with Marketing, Client Accounting, Billing, Records, Technology Support, and other administrative departments to address attorney and client needs.
• Delivers a consistently high level of service and maintains a helpful, proactive, and professional approach in all interactions.
• Supports teamwork within Litigation and across the Firm by assisting colleagues with questions, projects, coverage needs, and priority assignments.
• Takes initiative to strengthen skills through self-directed learning and Firm-sponsored training and shares knowledge with colleagues.
• Performs other duties and responsibilities as assigned.
  
• Provides comprehensive legal assistantsupport to assigned Litigation attorneys and serves as a consistent point ofcontact for their administrative and practice support needs.
• Prepares, edits, formats, proofreads,and finalizes pleadings, motions, briefs, discovery materials, subpoenas,correspondence, memoranda, reports, and presentations.
• Performs electronic filings in stateand federal courts and maintains familiarity with applicable court rules,filing procedures, and deadlines.
• Maintains attorney calendars, courtdeadlines, contact lists, and case-related schedules. Communicates changes,reminders, and upcoming deadlines proactively.
• Establishes and maintains electronicand physical matter files and enters relevant information into the Firm'sdocument and case management systems.
• Organizes, summarizes, indexes, andretrieves case documents and coordinates with the Records Center regarding filemaintenance, matter openings, closings, and engagement or disengagementdocumentation.
• Coordinates discovery, depositions,hearings, trials, client meetings, and other case-related activities.
• Provides trial preparation and onsitesupport when necessary, including coordinating court reporters, trialpreparation space, offsite war rooms, hearing rooms, breakout rooms, technologysupport, document shipments, supplies, meals, and vendor services.
• Coordinates attorney travel andprepares related itineraries, reservations, expense reports, and supportingdocumentation.
• Submits attorney time through the 3Ebilling system and serves as a liaison between assigned attorneys and theBilling Department regarding billing-related matters.
• Arranges internal and external clientmeetings, conferences, appointments, and related logistics.
• Handles sensitive, confidential, andtime-sensitive information with discretion, accuracy, and sound judgment.
• Collaborates with Marketing, ClientAccounting, Billing, Records, Technology Support, and other administrativedepartments to address attorney and client needs.
• Delivers a consistently high level ofservice and maintains a helpful, proactive, and professional approach in allinteractions.
• Supports teamwork within Litigationand across the Firm by assisting colleagues with questions, projects, coverageneeds, and priority assignments.
• Takes initiative to strengthen skillsthrough self-directed learning and Firm-sponsored training and shares knowledgewith colleagues.
• Performs other duties andresponsibilities as assigned.

• Provides overflow, coverage, and project-based support to other practice groups, including Corporate and Wealth Management, as assigned and based on business needs.
• Assists with the preparation, formatting, proofreading, and organization of transactional documents, agreements, correspondence, signature packets, closing materials, and other practice-related documents.
• Supports Corporate matters by assisting with closing binders, signature coordination, due diligence materials, entity documents, and routine filings, as appropriate.
• Supports Wealth Management matters by assisting with document preparation, client correspondence, execution materials, file organization, and related administrative processes, as appropriate.
• Provides coverage during employee absences, vacancies, workload increases, and other staffing or operational needs.
• Works collaboratively with attorneys, legal assistants, and department leadership to assess assignments, establish priorities, and ensure that time-sensitive work is completed in the appropriate order.
  
• Communicates promptly when priorities conflict or workload demands may affect deadlines, service levels, or assigned Litigation responsibilities.
• Participates in cross-training and professional development to strengthen knowledge of Corporate, Wealth Management, and other relevant practice-area procedures.
• Maintains familiarity with the workflows, document types, terminology, and administrative requirements necessary to provide effective support across practice groups.