Program Assistant 3

Department: WCAS Economics
Salary/Grade: NEX/11

Job Summary:

The Department of Economics at Northwestern University is seeking a Program Assistant 3 to provide administrative support for departmental academic, financial, faculty, student, and operational activities. The position coordinates a variety of administrative processes, maintains records and databases, supports departmental communications and events, and serves as a resource to faculty, students, staff, and visitors.

The successful candidate will be highly organized, detail-oriented, responsive, and able to manage multiple priorities in a fast-paced academic environment.

This position works on campus a minimum of four days per week, with the option to work remotely one day per week.

This is a full-time position at 37.5 hours per week. The target hiring range for this position is $45,022 - $50,895 per year, or $23.00 - $26.00 hourly. The salary offered will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Please Note: Applicants are encouraged to include a cover letter outlining their qualifications and interest in the position as part of their application materials.

Specific Responsibilities:

Department Administration:

• Provides day-to-day administrative support for the Department, responds to inquiries, maintains records and databases, coordinates room reservations, manages departmental email and mail, and assists with special projects.

Academic and Student Support:

• Supports course planning and registration activities, maintains student and course information, distributes permission numbers, coordinates textbook and desk-copy requests, collects and maintains course syllabi, and assists with student-related activities.

Website and Communications:

• Updates departmental websites and electronic communications with faculty, students, alumni, events, publications, and other departmental information. Maintains listservs and responds to website update requests.

Financial Administration:

• Processes and tracks expense reports, reconciles corporate card transactions, processes purchasing requests, orders supplies through iBuyNU, maintains financial records, and assists with routine departmental financial transactions.

Events and Office Operations:

• Coordinates logistics for departmental meetings, lunches, seminars, and events, including rooms, catering, schedules, and materials. Maintains office supplies and shared spaces and coordinates shipping and annual document shredding.

Systems and Other Duties:

• Maintains working knowledge of University systems including CAESAR/CLSS, BiCognos/SES, NUFinancial, iBuyNU, Cascade CMS, WordPress, Canvas, and listserv tools.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent required.
• Four (4) years of administrative support or other relevant experience required.

Minimum Competencies:

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.

Preferred Competencies:

• Experience with Northwestern University administrative systems.
• Strong proficiency with Microsoft Office, particularly Excel.
• Ability to anticipate needs, take initiative, and follow through.
• Ability to work effectively with faculty, students, staff, and University partners.
• Ability to adapt to changing priorities in a fast-paced academic environment.

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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