Project Manager, Workplace & Sustainability

As a pivotal member of our team, you will have the unique opportunity to directly shape the daily workplace experience and drive meaningful environmental stewardship for a globally recognized leader in the beauty retail industry. Partnering with Aquent, you will spearhead transformative projects-from designing inspiring, modern office spaces to implementing cutting-edge workplace technologies and critical sustainability initiatives-making a tangible, visible impact on our corporate footprint and the daily lives of our employees.

About the Opportunity

Aquent has partnered with an innovative, world-renowned beauty retail brand dedicated to crafting exceptional experiences for both its customers and internal teams. In this dynamic role, you will be at the forefront of operational excellence, collaborating with cross-functional partners to foster a collaborative, efficient, and eco-friendly corporate environment. This is an unparalleled space to grow your career while championing projects that matter.

Key Responsibilities

• Lead the end-to-end management of office buildouts, relocations, decommissioning, and space enhancements, managing everything from initial scope and budgeting through to successful completion and operational handoff.
• Collaborate with building management, IT, and specialized service providers to spearhead technical projects involving HVAC, lighting, electrical infrastructure, access control, and comprehensive security systems.
• Oversee the implementation and strategic upgrades for essential office management systems, including space planning tools, desk reservation platforms, visitor management solutions, and efficient service request systems.
• Partner with subject-matter experts to champion and drive sustainability projects, focusing on energy efficiency improvements, impactful waste reduction strategies, resource conservation efforts, and robust environmental data tracking.
• Analyze, map, and refine critical workplace workflows, introducing advanced project tracking tools and clarifying responsibilities to significantly elevate overall project execution and service delivery.
• Diligently track project costs, meticulously review vendor bids and contracts, and effectively manage contractors and consultants to ensure all deliverables consistently meet established standards, schedules, and budget requirements.
• Maintain transparent progress reporting, proactively track project risks, and expertly coordinate testing, training, and communications to ensure seamless operational transitions and minimize disruption for staff.

Required Skills and Experience

• 2+ years of dynamic project or program management experience, ideally supporting corporate workplace, facilities, real estate, construction, sustainability, or operational improvement initiatives (candidates with strong administrative skills and a keen eagerness to learn are also highly encouraged to apply).
• Demonstrated ability to craft comprehensive project plans, meticulously track budgets, manage complex dependencies across concurrent projects, and independently drive initiatives to successful completion.
• Proficiency with various project management software and tracking tools, familiarity with modern office management platforms, and the ability to interpret floor plans.
• Exceptional and clear communication skills, with the capability to effectively engage with both technical partners (contractors, IT, building engineers) and non-technical stakeholders.
• Strong organizational acumen, proven problem-solving abilities, and meticulous attention to detail, coupled with comfort navigating evolving priorities in a dynamic, fast-paced environment.

Nice-to-Have Qualifications

• Working knowledge of AutoCAD.
• A strong administrative and organizational background.
• Prior exposure to real estate, corporate facilities, or construction environments.
• A genuine eagerness to learn, adapt, and cultivate robust client relationships.