New

Fellow's Assistant (Assistant to JILA Fellows)

University of Colorado
$58000.00-$65000.00
paid time off, tuition assistance, remote work
United States, Colorado, Boulder
Oct 21, 2026
Requisition Number: 75614 Location: Boulder, Colorado City Boulder State Colorado Employment Type: University Staff Schedule: Full-Time Posting Close Date: 02-Nov-2026 Date Posted: 20-Oct-2026 Close All Job Summary JILA at the University of Colorado Boulder invites applications for a Fellow's Assistant! This role is an integral JILA member who provides travel arrangements and purchasing card reimbursement/expense reports and serves as a communications hub by providing communication and information to support a welcoming environment, organizational transparency, and to promote a feeling of connectedness for JILAns. In partnership with other Fellow's Assistants, this position is responsible for organizing various research events and for supporting JILA events. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities. Who We Are JILA is a joint institute of the University of Colorado Boulder and the National Institute of Standards and Technology (NIST) located on the beautiful CU Boulder main campus at the base of the Rocky Mountains. Led by the roughly 30 research Fellows, JILA supports eclectic and innovative research programs that foster creative collaborations. The wide-ranging interests of our scientists have made JILA one of the nation's leading physical sciences research institutes. JILA has a total annual budget of $50 million, with 297 members (including faculty, staff, students, and postdoctoral researchers). JILA offers a uniquely collaborative and mission-driven environment. The institute has a strong culture of intellectual curiosity, community, and inclusiveness, which provides a meaningful and engaging workplace. What Your Key Responsibilities Will Be Travel Support Connect with and assist JILAns who will be traveling for research purposes. Educate travelers on correct procedures for travel and reimbursement. Handle travel arrangements for assigned research groups and centers. Serve as a central resource on travel questions. Document and distribute travel procedures. Arrange travel and reimbursement for non-employee collaborators and recruits. Fellow Support Provide administrative support for routine operations and ad hoc projects to assigned Fellow(s). Procure a variety of operating, events, and research supplies. Assist in preparing grant proposal documentation. Backup other fellow's assistant and travel arrangers, as a team, when necessary. Research Events Plan and implement event logistics for research events including purchasing food and supplies; budgeting; reserving physical location; room set-up and clean-up; and preparing event documentation. Greet guests and ensure clear communications for events; occasionally serve as designated and CU approved alcohol service member for events. Coordinate participant travel information including lodging arrangements, travel accommodations, parking arrangements, and local transportation. Process participant reimbursements. Event Support Coordinate logistics, speakers, monitoring participation, and arranging food for assigned events. In collaboration with JILA leadership, responsible for event and communication support of the professional development program for graduate students and postdoc researchers. Cardholder and reconciler Partner with Central Business Services, when needed, for travel reimbursement administration. Use procurement card to procure goods and services aligned with CU policy. Document and record all procurement card purchases in JILA and CU finance system. Reconcile fellow procurement card purchases, as needed. What You Should Know This position offers a hybrid work modality with 1 day of remote work per week. We are unable to provide visa sponsorship for this position. What We Can Offer The annual salary range for this full-time position is $58,000-$65,000. Benefits At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program. Be Statements Be creative. Be impactful. Be Boulder. What We Require Bachelor's degree or equivalent combination of education and experience may substitute. What You Will Need Demonstrated excellent communication skills including written, verbal and interpersonal. Proficient in Microsoft Office programs, especially Outlook, Word and Excel. Ability to establish and maintain positive and cooperative working relationships. Ability to organize and successfully manage multiple projects occurring at the same time and to keep detailed and accurate records. Ability to work effectively in a working environment with multiple interruptions. Ability to obtain CU purchasing and travel card, complete associated training, and appropriately and responsibility implement knowledge in operations. Alcohol Service Policy Training (CU TIPS certification), or ability to obtain TIPS certification upon employment, and occasionally serve alcohol at sponsored and approved JILA research events. Willingness to mentor and aid research students, staff and faculty in appropriate administrative processes. Dedication to actively contribute to an inclusive work environment positively and collaboratively. Internal motivation with the ability to work independently as well as in cooperation with an interdisciplinary team. Ability to anticipate the needs of the broader team and develop/recommend policies and procedures. High degree of professionalism and ability to maintain confidentiality. What We Would Like You to Have 1+ years of customer service, travel arrangement, or event management experience. Experience with CU travel system (Concur) or other similar systems. Experience supporting purchasing, reimbursing, and reconciliation processes. Experience within a research or academic environment. Valid driver's license. Special Instructions To apply, please submit the following materials: A current resume. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. We may request references at a later time. Please apply by November 2, 2026 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.