Program Manager (II)

Join a global leader at the forefront of innovation, shaping the future of technology and user experiences for millions worldwide. This organization is dedicated to fostering a dynamic environment where groundbreaking ideas come to life. As a partner with Aquent, you will have the unique opportunity to contribute to high-impact initiatives within a collaborative and forward-thinking culture, making a tangible difference in how new talent integrates and thrives.

Are you a highly organized and proactive individual ready to make a significant impact? Step into a pivotal role where you will drive the successful execution of essential global events, directly shaping the foundational experience of new talent. This is an exciting opportunity to ensure seamless and memorable journeys for hundreds of attendees, setting them up for unparalleled success within a vast and influential organization. You will be instrumental in crafting exceptional onboarding experiences, leaving a lasting positive impression and empowering incoming team members from day one.

Key Responsibilities and Impact

• Lead the end-to-end logistics and flawless execution for a quarterly in-person onboarding event, welcoming 250-300 global attendees.
• Manage dedicated communication channels, serving as a primary point of contact for all attendee inquiries regarding travel, scheduling, and general event details, ensuring a smooth and informed experience.
• Actively contribute to agenda development, meticulously coordinate calendar invitations, prepare facilitators, and oversee all production tasks to ensure successful and engaging events.
• Provide crucial ad hoc program support, including documentation and assisting with parallel cross-functional initiatives, such as leadership forums, leveraging your diverse skills and interests.
• Collaborate closely with existing teams to streamline operations and take ownership of key tasks, significantly enhancing overall program efficiency and cross-functional alignment.

How You'll Contribute to Our Success

Your expertise will be vital in creating a welcoming and highly effective onboarding experience for new talent, directly influencing their productivity, engagement, and long-term success. By meticulously managing event logistics and communications, you will ensure that all participants feel supported, informed, and valued, setting an incredibly positive tone for their journey within the organization. Your ability to independently manage complex projects and proactively support broader initiatives will contribute significantly to operational excellence and foster seamless collaboration across various teams.

Must-Have Qualifications

• 5-10+ years of experience in program management, project management, or event management, with a proven track record of successfully handling large-scale or global programs.
• Demonstrated experience as an Event Manager or Event Producer, with a history of coordinating complex and high-stakes events.
• Background as a tenured Executive Business Partner (EBP) or Executive Assistant (EA) with significant experience in event or program coordination.
• Experience in UX Operations with a strong emphasis on program management principles and execution.
• Exceptional self-organization and the ability to prioritize tasks independently, driving projects forward without continuous direction.
• Proven capability to navigate ambiguity, conduct critical research before making decisions, and expertly discern when to escalate issues versus taking decisive independent action.

Nice-to-Have Qualifications

• A background in the technology industry, enabling quicker onboarding and a deeper understanding of our dynamic ecosystem.
• Proficiency in deck preparation and strong presentation/graphics capabilities, enhancing communication and visual impact.