Site Operations Coordinator

Site Operations Coordinator - HR Support

Location:Waukesha, WI
Schedule/Shift:7:00 AM - 3:30 PM
Pay:$23.50 per hour
26-10969

Job Summary

The Site Operations Coordinator provides administrative and operational support to site leadership and Human Resources, helping maintain efficient plant operations and a positive employee experience. This role coordinates onboarding logistics, employee records, timekeeping support, communications, engagement activities, reimbursements, and site events. The coordinator also prepares workforce reports, supports HR processes, and serves as an initial point of contact for routine employee questions while maintaining accurate records and confidential information.

Job Responsibilities

• Coordinate employee engagement activities, plant events, recognition programs, wellness initiatives, and related vendor and supply needs.
• Prepare and distribute employee announcements, plant communications, digital signage, flyers, presentations, surveys, and feedback materials.
• Manage calendars, meeting schedules, room arrangements, and materials for site leadership.
• Coordinate visits from customers, vendors, contractors, auditors, and corporate representatives, including schedules, tours, meeting rooms, meals, site access, and safety requirements.
• Provide administrative support for HR processes, including preparing documents, maintaining confidential records, scheduling meetings, processing employee reimbursements, and tracking follow-up activities.
• Respond to routine employee questions and direct employees to the appropriate HR resource when additional assistance is needed.
• Support HR projects, process improvements, and digital tools that improve efficiency, record accuracy, and employee service.
• Coordinate first-day onboarding for new hires, rehires, transfers, and contingent workers.
• Prepare employee badges, collect required first-day paperwork, reserve orientation rooms, and organize onboarding schedules and materials.
• Coordinate new hire orientation activities by directing participants to the correct locations and confirming that new hires and presenters arrive as scheduled.
• Maintain accurate employee files, organizational charts, contact lists, and departmental records.
• Support timekeeping and payroll-readiness activities by identifying missing or inaccurate entries and coordinating timely corrections.
• Prepare routine HR and workforce reports using Excel and Microsoft 365 applications.
• Use Excel functions, including lookups, pivot tables, and filters, to organize information and perform basic data analysis.
• Provide additional administrative support across site operations as business needs require.

Job Requirements

• Minimum of 2 years of experience with the hiring organization, or at least 3 years of experience in HR support, onboarding coordination, employee services, administrative support, or a related role.
• Experience using Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience maintaining detailed records, coordinating schedules, and managing multiple priorities.
• Strong organizational skills and attention to detail, with a focus on data accuracy, record integrity, and confidentiality.
• Strong written and verbal communication skills, with the ability to interact professionally with employees, applicants, leaders, visitors, and external partners.
• Ability to research issues, exercise sound judgment, take ownership of tasks, and resolve problems independently or escalate barriers appropriately.
• Ability to anticipate needs, follow through on commitments, and communicate progress clearly.
• Ability to work effectively with employees and leaders at all levels in a manufacturing or production environment.
• Ability to manage competing deadlines, schedules, and detailed information.
• Ability to work overtime or support other shifts when required by business needs.

Preferred Qualifications

• Experience supporting onboarding, employee records, timekeeping, reimbursements, or other employee service processes.
• Experience coordinating employee events, recognition programs, communications, surveys, or engagement initiatives.
• Experience with HR information systems, timekeeping systems, expense reimbursement platforms, or document management tools.
• Experience creating reports, trackers, dashboards, presentations, or employee communications.
• Experience working in manufacturing, production, or another fast-paced operational environment.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

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Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.