Accounts Payable Administrator

Aquent is partnering with a global leader in the beauty industry, a company that has dedicated over a century to innovation and scientific excellence in beauty. Their mission is to deliver the best in beauty-quality, efficacy, safety, sincerity, and responsibility-to satisfy diverse beauty needs worldwide. Join a team where your expertise directly contributes to the financial backbone of this iconic enterprise, enabling its continued success and global reach, and making a tangible difference in the company's daily operations and strategic objectives.

Step into a pivotal role where you will be instrumental in ensuring the smooth and accurate financial operations of a world-renowned beauty company. As a key player in the financial management team, you will drive the efficiency of procure-to-pay processes, directly impacting vendor relationships and financial health. This is an exciting opportunity to leverage your keen eye for detail and problem-solving skills in a fast-paced environment. You'll not only process critical financial transactions but also have the chance to mentor team members and support leadership, fostering a collaborative and high-performing atmosphere that contributes directly to the company's strategic objectives and continued global success.

What You Will Do

• Process a high volume of invoices, managing 100-120 daily with precision and efficiency.
• Serve as a primary contact for internal and external customer inquiries, resolving vendor and procurement issues.
• Review purchase orders and proactively resolve discrepancies by managing parked and blocked reports to facilitate timely vendor payments.
• Ensure invoices are posted according to terms to identify and capitalize on discount opportunities.
• Assist with accounting records to support audit requirements.
• Reconcile monthly statements and transactions accurately.
• Calculate and report sales tax based on paid invoices.
• Conduct monthly reconciliation of duplicate payment claims.
• Perform monthly reconciliation of affiliate invoices and statements.
• Ensure all vendor statements are properly reconciled to maintain financial accuracy.
• Accurately post in-transit inventory.
• Engage daily with internal stakeholders to research discrepancies and find solutions to non-compliance issues.
• Prepare essential reports and analyses for senior leaders as required.
• Support internal audit requests with comprehensive documentation.
• Participate actively in process improvement initiatives and other assigned projects, contributing to operational excellence.

What You Bring

We are seeking a proactive and detail-oriented professional who thrives in a dynamic environment. You will be a champion for proper and consistent compliance with approved policies and procedures, bringing an innovative spirit to think creatively and offer new solutions to improve global business service operations. Your proactive approach to understanding the Procure-to-Pay (P2P) process will be key to supporting its continuous improvement.

Required Qualifications

• 3-5 years of accounts payable experience.
• Autonomy to electronically process accounts payable transactions through 3-way matching.
• Ability to coordinate assigned activities within the accounts payable function to ensure accurate and timely payment processing using SAP.
• Ability to work independently with minimum supervision.
• Thorough problem-solving and well-developed analytical skills.
• Strong communication, influencing, and negotiation skills.
• Exceptional customer service skills to respond to internal and external inquiries, including vendor statement reconciliation and procurement issues.
• Proficiency in Microsoft Excel (Intermediate or Advanced skills).
• Strong interpersonal skills and enjoyment of working in a highly networked and collaborative team environment.
• Very strong variance analysis research experience.
• Resourceful, resilient, and capable of managing complex journal entries.
• Strong understanding of financial and operational controls.
• Ability to thrive in a dynamic, fast-paced work environment.
• Ability to work in an open-floor office environment.

Preferred Qualifications

• SAP or similar big ERP experience.