Job Title: Project Manager (Department Reorganization)
Duration: 06 Months with possibility for extension
Location: Mettawa, IL 60045 (Hybrid)
Position Summary
The Project Manager will lead a department reorganization and coordinate the workstreams required to design and implement the future-state structure. The role will partner with department leadership and workstream leads to build and manage the project plan, track milestones and dependencies, facilitate decisions, and support a smooth transition to new roles and ways of working.
Key Responsibilities:
- Lead the department reorganization project from planning through implementation and closeout.
- Create and maintain an integrated project plan with clear milestones, deliverables, owners, and timelines.
- Coordinate multiple workstreams and ensure their activities remain aligned with the overall project objectives.
- Track progress, actions, decisions, risks, issues, and cross-workstream dependencies.
- Facilitate project meetings, workstream reviews, and leadership decision-making sessions.
- Provide clear and timely status updates, dashboards, and recommendations to leadership.
- Partner with stakeholders to resolve issues, manage changes, and address resource or timing concerns.
- Support organizational readiness by documenting and communicating changes to roles, responsibilities, processes, and ways of working.
- Maintain project documentation and protect confidential organizational and personnel information.
- Capture lessons learned and transition ongoing responsibilities to the appropriate owners.
Required Qualifications
- Bachelor's degree or an equivalent combination of education and relevant experience.
- Project or program management experience supporting cross-functional initiatives.
- Experience managing project plans, workstreams, milestones, risks, and dependencies.
- Strong organizational, problem-solving, and communication skills.
- Ability to manage multiple priorities and work effectively in an environment with changing needs.
- Ability to influence and coordinate stakeholders without direct authority.
- Experience preparing and communicating project updates to leadership.
- Ability to handle sensitive and confidential information with discretion.
Preferred Qualifications
- Experience with organizational transformation, department redesign, operating-model implementation, or change management.
- PMP certification.
- Experience with Smartsheet, Microsoft Teams, and Microsoft Office.
- Experience working in a large, complex, or matrixed organization.
Success in This Role
- Delivery: Reorganization milestones and deliverables are completed according to plan.
- Coordination: Workstreams have clear ownership, aligned timelines, and managed dependencies.
- Governance: Leadership receives timely information and decisions are documented and followed through.
- Transition: Stakeholders understand the future-state structure and ongoing ownership is established.
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Spectraforce Technologies
Oct 02, 2026