Payroll Manager

• Manage the day-to-day oversight of the external payroll processing provider and ensure timely and accurate payroll submissions, including special payrolls (e.g. bonus, termination)
• Manage US and Canadian payroll requirements in alignment with local, provincial, state, and federal laws, including coordination of pay schedules, tax filings, and statutory benefits with the outsourced provider
• Oversee employee timesheets and ensure accuracy of hours worked and paid time off
• Verify payroll deductions, including taxes, benefits, garnishments, and retirement contributions
• Resolve discrepancies related to payroll, timekeeping, and employee compensation
• Review and reconcile payroll data and general ledger entries; ensure alignment between payroll and finance
• Respond to employee inquiries regarding payroll, direct deposit, and deductions
• Present payroll reports for internal departments as needed
• Lead annual payroll cycles, including year-end process, W-2's, compliance filings, and 401(k) audits
• Ensure transition of all employees to electronic W-2's
• Review payroll provider's SOC-1 report to ensure Company controls are adequate and implement improvements
• Oversee internal and external audits as the POC for documentation, reports and process walkthroughs
• Analyze paid time off and reconcile to general ledger; manage the distribution of monthly reporting to supervisors regarding usage
• Quarterly and annual 941 reconciliation
• Review payroll records and supporting documentation for each pay period to ensure accuracy and completeness
• Document and maintain current payroll procedures and ensure the payroll backup is properly trained
• Initiate and implement improvements with external departments to streamline processes
• Prepare annual labor budget for use in Company-wide budget process.
• Prepare incentive compensation calculation semi-annually
• Review expense reports for proper documentation and compliance with Company policy
• Manage workers' compensation classifications and annual audit
• Maintain annual business registrations
• Other accounting tasks as deemed necessary

• Bachelor's degree in accounting, economics or related field required
• Five years of payroll experience required
• Five years of experience managing payroll in professional services or AEC environment dealing with multi-state payroll complexities required
• Excellent attention to detail and data accuracy
• Experience with Workday and ADP preferred
• Strong knowledge of Microsoft Excel
• Ability to manage confidential and sensitive information

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to effectively communicate in writing and verbally via phone, video conferencing, and in-person
• Visual acuity to perform responsibilities

• We embrace a hybrid model that promotes both autonomy and collaboration, including the freedom to work from home, with regular in-office days to connect with teammates and build culture
• The office is a professional, open-space environment for collaborative and independent work

Other Duties: