Conference & Program Services Coordinator

Conference and Program Services Coordinator

GSU College of Law

Knowles Conference Center

These are exciting times at the College of Law (COL)

We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

The College of Law is seeking (1) Conference and Program Services Coordinator to join the already awesome team taking the department to the next level of excellence!

The coordinator supports the College of Law departments, centers, students, faculty and staff for planning and promoting internal events.

This position reports to the Associate Director of the Conference Center.

Please be advised that the hours for this position are listed as Tuesday - Saturday, 8:30 am - 5:15 pm

WHAT MAKES College of Law A GREAT PLACE?

• A knowledge-sharing organization that works collaboratively with diverse partners.

• Professional development opportunity and mentorship

• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

• Interact consistently with COL faculty, staff, students, guests, event attendees, facilities staff, vendors, and catering staff. Position may advise and counsel COL marketing management, event management, students, and event attendees

• Position may have flexible hours to accommodate evening and weekend events, as needed.

• Schedule will be Tuesday - Saturday, 8:30am - 5:15pm

• Physical requirements to include standing/walking/bending for extended periods of time, and the ability to lift up to 50 lbs.

• Perform administrative support duties as needed, and provide prompt and informed responses to customer inquiries.

• Skills in event management, customer service, organizing, planning, and scheduling.

• Services provided include event consultation and planning, arranging for technology support, coordinating food arrangements and attendee assistance. Events managed range in size and complexity from small meetings to large-scale building-wide events.

• Establish and maintain a good relationship with students, faculty, staff, vendors, etc.

SPECIFIC JOB DUTIES

• Support event planning, coordination, and preparation to include catering orders, assisting in the registration process, promotional material distribution, etc.

• Coordinates event design and menu planning for smaller, reoccurring annual events, and assists with event planning for larger, College of Law Signature events.

• Assist with developing event programs and agendas. Work with program and event staff to determine catering needs.

• Ensure adherence to planned format/setup, compliance with regulations. Maintain strong knowledge of various types of setups and the compatibilities of spaces. Coordinates the setup with the caterer and Event Planner II for scheduled events.

• Ensure all meeting spaces and rooms are kept in a clean and orderly manner.

• Pre-event walk-throughs and post-event follow-ups to determine adequacy of services provided in support of the event.

• Oversee event happenings and act quickly to resolve problems.

• Manages parking requests for entire college. Works with clients to reserve V-lot parking spaces, provide direction and maps, and liaise with front desk and facilities teams to ensure guests arrive and retrieve parking validation in a seamless manner.

• Provide regular updates to Conference Center staff on upcoming events.

• Coordinate logistics for internal COL events for student organizations and COL educational centers.

• Coordinate administrative services and event management services within the College.

• Tues - Sat 8:30-5:15, may include evening events as needed.