Facilities Specialist

About the Role:

The Facilities Team is committed to keeping the PitchBook office in prime condition and contributing to office culture. We value efficiency, curiosity, reliability, and being supportive of each other and our employees. We strive to exceed expectations and be a go-to resource for everyone we encounter. Our team helps to make PitchBook a fun, safe, and inclusive place to work.

As a Facilities Specialist, you'll keep the office operating smoothly and play an important role in PitchBook's culture. In this role, you will embody our values: make it fun, embrace change, and keep our customers (internal & external) feeling like royalty. You'll be the go-to resource for employees and a reliable member of the Facilities Team. You are a pro at finding creative ways to get complex jobs done and love a good challenge. This role requires someone who is highly organized, detail oriented, and enthusiastic about creating a safe and clean working environment.

Primary Job Responsibilities:

• Greet visitors, guests, and candidates with a welcoming and friendly smile
• Triage and action Freshservice ticket queue; field and respond to employee requests
• Event logistics support - ensure HVAC is scheduled for after-hours events, and building security are notified
• Provide support for internal event (includes moving furniture and event set up/break down)
• Vendor scheduling and coordination
• Assist with supply orders and maintenance of par levels
• Assist with visitor and guest security access requests and vendor pass downs
• Tracking and auditing security access badges
• Shipping and receiving requests from various departments and executive requests
• Maintain facilities knowledge base in SharePoint and project pages
• Assist in New Employee Orientation (NEO) onboarding and Day 1 activities (organizing and maintaining new hires roster for swag drops and OfficeSpace desk locations)
• Provide back-office administrative and operations support
• Perform minor scheduled and reactive maintenance on office equipment and appliances
• Work with Property Management team to resolve workspace issues and issue building engineer requests
• Lift up to 60 pounds as a regular function of the job
• Perform morning and afternoon "rounds" to keep common areas tidy
• Manage storage area use and organization
• Manage updates in IWMS
• Coordinate desk moves
• Initiate and manage repairs and maintenance projects
• Initiate and manage customer improvement projects
• Document projects for how to guides and MOPs
• Partner with property management and engineer for office maintenance
• Audit and manage maintenance of building systems
• Support the vision and values of the company through role modeling and encouraging desired behaviors
• Participate in various company initiatives and projects as requested

Basic Qualifications:

• 1+ years previous experience in office administration or customer service
• Must be authorized to work in the United States without the need for visa sponsorship now or in the future

Preferred Qualifications:

• Proactive and solution oriented
• Ability to take direction and work independently on assigned tasks
• A "hands-on, no job is too big or too small" attitude, anticipating needs in advance and ensuring preparations are made for smooth execution
• Strong organizational skills including effective time management and prioritization of duties
• Ability to remain flexible in a constantly changing environment
• College degree preferred
• Experience with IWMS and facilities ticketing system a plus
• Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily
• Facilities systems management experience
• Experience in multistep project delivery a plus

Benefits + Compensation at PitchBook:

Physical Health

• Comprehensive health benefits
• Additional medical wellness incentives
• STD, LTD, AD&D, and life insurance

Emotional Health

• Paid sabbatical program after four years
• Paid family and paternity leave
• Annual educational stipend
• Ability to apply for tuition reimbursement
• CFA exam stipend
• Robust training programs on industry and soft skills
• Employee assistance program
• Generous allotment of vacation days, sick days, and volunteer days

Social Health

• Matching gifts program
• Employee resource groups
• Subsidized emergency childcare
• Dependent Care FSA
• Company-wide events
• Employee referral bonus program
• Quarterly team building events

Financial Health

• 401k match
• Shared ownership employee stock program
• Monthly transportation stipend

*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.

Compensation

• This position is non-exempt and paid a salary of $75,000-$85,000
• Target annual bonus percentage: 7.5%

Working Conditions:

At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous moments-those hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global offices-that simply can't be replicated remotely. This role is expected to be in the office 5 days a week.

The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.

We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.

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