Program Coordinator, Lead, Immunobiology

The Department of Immunobiology is seeking applications for a Student Services Administrative Professional III (Program Coordinator, Lead) to support student success and program development for our Immunobiology (IMB) programs. This position will be responsible for academic advising, programming, scheduling, admissions/enrollment management, and general support of the department programs in IMB. The individual will assist in the maintenance and growth of the IMB Certificate program, IMB Master's online program, GPMM PhD program, and IMB Global International Program. The individual will manage student plans of study and petitions, ensure milestones are met and documented, advise on degree requirements, facilitate student/faculty advisor relationships, and work with the graduate studies committee to establish program processes that align with IMB and the Graduate College. This individual will work closely with the Educational Leader and Graduate Program Director.

• Visa sponsorship is not available for this position.

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Oversee students in the IMB Graduate Programs, working along side the Educational Leader and Director of the programs providing program support:

• Serves as primary contact for graduate admission and recruitment.
• Collaborate with Educational Leader and Director to develop promotional materials and websites for the graduate programs.
• Facilitate external awards for scholarships and stipends.
• Plan and organize graduate program events including recruitment, new student orientation, open house sessions and workshop blitzes.
• Assist students and faculty advisors with GradPath forms to create a plan of study for Graduate Certificate, Master's and PhD students.
• Collaborate with faculty and staff to provide curriculum updates, new course proposals, additions/modifications and new programs planned to curricular affairs for graduate programs.
• Ensure compliance with accreditation standards, academic policies, and institutional requirements.

Grad Students (all related tasks):

• Disburse Awards (stipends, tuition & fees) to students.
• Acting Liaison with Graduate College.
• Schedule one-on-one meeting with graduations students, reviewing student assessment and milestone tracking.
• Participate in the Commencement committee, planning convocation, preparing the booklet and attending convocation.
• Assist faculty with class tasks/surveys/attendance.
• Attend GPMM Coordinator meetings.

Training Grant (T32):

• On board awarded trainees into the T32 training program, preparing the Statement of Appointment and monitoring the students progress.
• Plan and attend data blitz workshop, working with other T32 Program Coordinators across campus.
• Prepare and submit annual progress report.
• Process awards (stipends, tuition and fees) for trainees.
• Solicit students to apply for upcoming project year.

Course/Room Scheduling:

• Prepare and distribute Teacher Course Evaluations.
• Provide grading support to teaching faculty.
• Develop course listings.
• Process transactions to add/change/drop students.
• Reserve classrooms for IMB courses.
• Participate in course catalog maintenance.

ABBS (Arizona Biological & Biomedical Sciences):

• Assist with planning and hosting recruitment weekends.
• Attend recruitment sessions in Jan & Feb, working with other Program Coordinators across campus.
• Plan and attend new student orientation, working with other Program Coordinators across campus.
• Provide student/faculty support.
• Schedule Biological Biomedical Seminars for students and distribute blasts for upcoming speakers.
• Work with faculty to schedule seminar speakers, create travel plans, prepare and distribute flyers announcing seminar through email and listserv, and coordinate lunch with speaker and students on day of seminar.

Knowledge, Skills & Abilities:

• Excellent customer service skills
• Proficient grammar and writing abilities
• Ability to work well in teams and groups of various backgrounds.
• Basic working knowledge of Microsoft Office products.
• Ability to organize, prioritize and problem solve, as well as use good judgment.
• Ability to work effectively with others.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

• Experience in applicable information processing systems used to manage applications as well as student record-keeping.
• Experience in assessment data and data tracking.
• Experience with advising practices and principles.
• Experience working with under-prepared students.
• Experience working with student population from various backgrounds.

Tammie Rippberger

trippberger@arizona.edu

Application: The online application should be completed in its entirety. Blank or missing information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).