Administrative Manager

The Administrative Manager is a key advisor to the Dean and a central coordinator of administrative operations for the Labovitz School of Business and Economics. The position manages and coordinates college-level faculty and staff personnel processes, financial administration, accreditation reporting, collegiate operations, policy interpretation, and governance support. The Administrative Manager works closely with college leadership, departments, and campus and University service units to ensure accurate records, timely transactions, sound resource stewardship, and consistent implementation of University and college requirements and policies. This is an on-campus role that requires a consistent presence at the Duluth location.

This is a Professional and Administrative 12-month, continuing position.

The following duties are typical for this position:

• Administrative Leadership and Governance (10%): Advise the Dean and college leadership on administrative operations and coordinate cross-functional work with faculty, staff, departments, and campus partners. Attend LSBE Administrative Committee meetings and prepare and distribute minutes. Support faculty elections and alternate appointments for UMD shared governance positions. Work effectively with faculty and staff to understand and address their needs. Lead and facilitate specific administrative initiatives that advance the college's mission and/or operations and align with broader University strategic plans and/or areas of focus.
  
• College Operations and Communications (25%): Coordinate day-to-day administrative operations and serve as a primary point of contact for college-level operational matters. Update and distribute the LSBE Building Emergency Plan; coordinate course scheduling and faculty deployment; complete the annual space audit and inventory in coordination with appropriate campus and departmental contacts; maintain LSBE email aliases and Google Groups; and update administrative intranet content related to finance, human resources, and committee records. Serve as project manager and coordinator for key collegiate strategic initiatives. Monitor and summarize progress on the strategic plan as well as on key initiatives in the college-wide strategic plan. Organize workflows and follow through on operational requests to keep college information and processes current.
  
• Financial Administration and Resource Stewardship (15%): Working with the campus liaisons, coordinate the annual budget cycle, including preparation and review of budgets, fiscal year-end closeout, and budget summaries for leadership. Prepare monthly Bulldog Fund investment reports for Dean review. Administer Dean's Travel and Research Fund requests from receipt through approval, tracking, notification, and fund transfer. Coordinate foundation draw requests, including year-end draws and PUF distributions; LSBE faculty grant rounds and awards; indirect cost recovery allocations; journal entries; scholarship uploads and spending plans; and departmental supplies, equipment, and expense allocations. Provide college-level guidance on purchasing, travel, reimbursement, and other financial procedures, collaborating with accounting, budget, department, and administrative staff as responsibilities require. Support the project budgeting and financial/accounting needs (that are not supported by other units on campus) of the Bureau of Business and Economic Research.
  
• Human Resources and Faculty Personnel Administration (25%): Administer college-level faculty and staff processes and maintain confidential records. Add and update Academic Record Files; review and approve appointment changes in coordination with payroll and HR staff; prepare faculty and staff award memoranda; generate and secure signed Faculty Information Forms and Faculty Qualifications reports; and prepare overload agreements. Coordinate immigration petitions and renewals, prevailing wage determinations, and labor certification recruitment documentation with International Student and Scholar Services and departments. Administer the Performance Appraisal Tool process; manage promotion and tenure files, sabbatical and single-semester leave requests, and tenure-track probationary evaluations (Form 25); manage REPA compliance; and interpret applicable collective bargaining agreements, Civil Service rules, and University policies.
  
• Accreditation, Reporting, and Data Management (20%): Coordinate AACSB accreditation data and reporting, including the AACSB Salary Survey and the Business School Questionnaire program and finance modules. Maintain accurate faculty qualification data in Works, generate regular and ad hoc accreditation reports, and support faculty qualification and compliance review. Establish and maintain reliable documentation and data practices so leadership and accreditation stakeholders receive timely, accurate information.
  
• Policy Interpretation and Service-Unit Liaison (5%): Serve as a liaison among college leadership, departments, and University service units on finance, human resources, administrative policy, and related transactions. Interpret and communicate college and University policies, procedures, and guidelines; direct questions to the appropriate subject-matter office; monitor requests through completion; and help ensure consistent application of requirements across LSBE.

REQUIRED QUALIFICATIONS

• BA/BS degree plus at least six years of work experience
• Experience in administrative operations, project coordination, financial administration, and/or human resources administration.
• Strong analytical, problem-solving, written communication, and spreadsheet/data-management skills.
• Exceptional interpersonal skills and the ability to build effective working relationships across an organization while handling confidential information appropriately.

PREFERRED QUALIFICATIONS

• Undergraduate or graduate degree in a business-related field.
• Experience working in a higher education setting, particularly with faculty personnel or college-level administrative processes.
• Experience managing multiple detailed processes, records, deadlines, and approvals with a high degree of accuracy.
• Experience with annual budgeting, fiscal year-end closeout, financial reporting, fund transfers, grants, scholarships, or foundation accounts.
• Experience coordinating HR transactions, performance appraisal, faculty appointment, leave, promotion and tenure, or immigration-related processes.
• Experience interpreting collective bargaining agreements, Civil Service rules, or complex institutional policies.
• Experience with accreditation data and reporting, particularly AACSB reporting and faculty qualification records.
• Experience with enterprise administrative and reporting systems such as PeopleSoft, TDX, Works (Digital Measures), or comparable systems.
• Excellent organizational and communication skills, including the ability to prioritize competing deadlines, maintain accurate records, follow transactions through completion, and explain complex financial, policy, or personnel information to non-specialist audiences.

The Labovitz School of Business and Economics (LSBE) is AACSB-International accredited and housed in a state-of-the-art building. Approximately 1,600 undergraduate and graduate students are currently enrolled in the school's programs. There are about 50 full-time faculty members in four academic departments: Accounting and Finance, Economics and Health Care Management, Management Studies, and Marketing. The School offers the Bachelor of Accounting, Bachelor of Business Administration, Bachelor of Arts in Economics, and MBA degrees. Regional outreach is accomplished primarily through activities of the Bureau of Business and Economic Research. Additional information about the School and its programs can be found at LSBE's website at http://lsbe.d.umn.edu.

Duluth, with a population of approximately 85,000 people, is located at the head of beautiful Lake Superior, the largest freshwater lake in the world. Approximately two and a half hours north of Minneapolis, Duluth is nationally ranked as one of the best places to live and work. Surrounded by natural lakes and forests, Duluth offers some of the best outdoor recreational activities and is recognized as a "climate refuge city." As a major shipping port, over 1,000 vessels from around the world pass under its iconic Aerial Lift Bridge annually. As a popular tourist destination, Duluth is visited by 6.5 million people annually, accounting for a $950 million economic impact. It boasts of thriving industries in technology, healthcare, aviation, and education. More information about Duluth can be found at www.visitduluth.com.

Pay Range: $75,000 - $90,000 annually; depending on education/qualifications/experience.

Time Appointment: 100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

While our salary ranges provide a framework, it is important to note that most of the
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume or CV.

Required application materials to include:

1. Cover letter addressing the required qualifications
2. Resume

Contact information for three professional references will be requested from finalists.

For inquiries please contact:
cmcintos@d.umn.edu

Priority consideration will be given to applications received by September 7th. This position will remain open until filled.

To request an accommodation during the application process, please e-mail jobcentr@umn.edu.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.