Donor Engagement and Events Coordinator

Peabody Essex Museum has an immediate opening for a full time entry level coordinator within the Development Department. Reporting to the Director of Donor Engagement and Events, the Donor Engagement and Events Coordinator provides general administrative, planning and onsite support for various development events as well as donor engagement activities throughout the department. In addition, they provide onsite and virtual event support for all development events. These events help achieve annual stewardship & fundraising objectives.

This position coordinates onsite registration at events and associated collateral and follow-up activities such as updating rsvp's and post event attendance in the Tessitura database and event tracking documents. This role also coordinates the scheduling and logistics around select tours and events for development, submits photography requests for Development events, confirms photography request lists, and circulates photo stewardship to the development team. In addition, the coordinator assists with scheduling appointments and meetings on Google calendar and Zoom, organizes and files documents and travel plans, gathers and disseminates information and assists with invoicing, budget tracking and expense reporting for all Development Events.

The coordinator plays a key role in the execution of the PEM Gala and PEM Gala Committee meetings (annual museum fundraiser). The coordinator supports preparing, submitting all development event and engagement communication requests to the in-house Associate Design Director, Development including drafting invitation and communication copy, scheduling of send dates and maintaining the communications calendar. The coordinator also maintains the social media calendar and event list tracker and facilitates hardcopy and digital invitation mailings. In addition, they build event pages and draft web copy for events.

Evening and weekend work is required during virtual and in person special events. The coordinator maintains the confidentiality of all institutional and personnel matters and works on special nonrecurring and ongoing projects, and other duties as assigned.

The ideal candidate will have a Bachelor's Degree and one or more years of experience or training, or the equivalent combination of education and experience. Excellent attention to detail, outstanding oral and written communication skills and proven problem-solving and planning capabilities are desired. A background in development, art history and art museum experience, as well as a passion for the world of art, creativity, art history and our rich cultural history are desirable. We are seeking a mature level of judgment and decision-making in a changing, forward-thinking operating and visitor focused environment. The ideal candidate also has a high degree of patience, good humor and fortitude in managing relationships with various parties, including other departments, donors and external partners. A demonstrated ability to forge mutually-respectful and effective relationships with a diverse group of personalities is a plus, as is experience in MS Office suite, Google Docs, Zoom Meetings and Zoom Webinar, knowledge of Tessitura or similar database program. The hiring range for this role is $22.27 to $24.07 commensurate with experience.