Material Inventory Coordinator II - Christiana - M-F - 7a to 3:30p

Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare!

ChristianaCare is looking for a full-time Materials Inventory Coordinator II. The Inventory Coordinator provides operational support to the Clinical Supply Chain Manager and HVIS Supervisor to ensure the timely, accurate, and cost-effective management of inventory across all Heart & Vascular and Interventional Services.

This position is responsible for inventory control, replenishment, product availability, non-stock management, data integrity, system maintenance, product standardization efforts, and procedural area support. The HVIS Inventory Coordinator serves as a key liaison between clinical teams, vendors, Purchasing, Master Data, SPD, and Supply Chain Operations to ensure procedural areas remain safe, stocked, compliant, and operationally efficient.

The coordinator actively manages inventory performance through par level optimization, inventory analytics, product conversions, expiration management, shortage mitigation, and continuous process improvement initiatives while supporting staff throughout Wilmington and Christiana campuses.

• Maintains an active presence within assigned procedural areas to monitor inventory health, identify issues, and support clinical operations.
• Serves as the primary supply chain resource for assigned HVIS locations and responds to real-time operational needs.
• Provides timely Vocera, email, and telephone support for supply-related requests and escalations.

• Manages and processes stock and non-stock orders for assigned procedural areas.
• Monitors inventory levels and proactively adjusts replenishment parameters to ensure product availability while minimizing excess inventory.
• Performs routine audits of inventory, par locations, and storage areas to maintain inventory accuracy and system integrity.

• Coordinates inventory location changes, par item additions, removals, and product substitutions.
• Maintains inventory records, Workday item data, labeling, and replenishment parameters.
• Creates, updates, and maintains inventory labels and par documentation across assigned procedural areas.

• Conducts routine reviews of expiring inventory and coordinates redistribution, donation, return, or disposal activities as appropriate.
• Supports organizational sustainability initiatives through proactive management of at-risk inventory and waste reduction efforts.

• Serves as a primary point of contact for vendors regarding inventory support, consignment inventory, back-orders, substitutions, and new product implementations.
• Coordinates with vendors and internal stakeholders supporting Mobile Aspects, Workday, Palantir, RFID inventory management systems, and consignment programs.
• Supports inventory-related meetings with physicians, clinicians, vendors, and leadership teams.

• Tracks product shortages, backorders, substitutions, and allocation issues.
• Communicates supply disruptions to clinical stakeholders and coordinates mitigation plans to maintain procedural continuity.
• Works with Purchasing, Contracting, and clinical teams to identify and implement suitable alternative products.

• Coordinates inventory support for product trials and evaluations.
• Maintains documentation, inventory tracking, and implementation plans related to product conversions and efficacy assessments.
• Supports physicians and clinical leaders throughout trial initiation, monitoring, and completion.

• Supports inventory processes related to implants and explants, ensuring timely documentation and compliance with organizational requirements.
• Assists with inventory reconciliation, tracking, and resolution of inventory discrepancies affecting procedural activity and vendor billing.

• Uses data analysis to identify opportunities for standardization, waste reduction, inventory optimization, and cost savings.

Minimum of four (4) years of experience in materials distribution, inventory control, or supply chain operations required.

Experience supporting perioperative services, procedural areas, or healthcare operations is preferred.

Candidates with extensive materials distribution and inventory management experience may be considered in lieu of direct perioperative experience.

• Demonstrated proficiency in Workday, inventory management systems, Microsoft Office applications, and data analysis tools.
• Experience working with RFID inventory solutions, automated replenishment systems, and healthcare inventory management technology preferred.
• Strong analytical, organizational, and problem-solving skills.
• Ability to independently prioritize competing demands in a dynamic procedural environment.
• Knowledge of supply chain operations, inventory control methodologies, product standardization, and healthcare materials management practices.
• Ability to effectively communicate with physicians, clinical leadership, vendors, and cross-functional teams.

Standing for long periods of time

Lifting, carrying, pushing, pulling, bending, and walking

Frequent lifting up to 35 lbs.

Must be able to push a cart with a maximum of 200 lbs. of stock to the HVIS

Must be able to visually inspect small packages and verify small text including but not limited to expiration information which may be translucent.

Pleasant office environment. Frequent exposure to dirt, debris, noise and inclement weather.

• Collaborative and team focused environment
• Full Medical, Dental, Vision, Life Insurance, etc.
• 403(b)
• Generous paid time off
• Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets and much more!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

Post End Date

EEO Posting Statement

ChristianaCare offers a competitive suite of employee benefits to maximize the wellness of you and your family, including health insurance, paid time off, retirement, an employee assistance program. To learn more about our benefits for eligible positions visit https://careers.christianacare.org/benefits-compensation/