Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities! TES has current openings for a variety of Research Administration/Finance positions. Most positions are full-time, Monday through Friday between 8:00am and 4:30pm, although part-time positions are sometimes available. Candidates interested in being considered for upcoming openings should submit their applications to this job posting. UC San Diego is hiring a temporary Research Administrator to support the campus operations for the 2026-2027 School Year. Duration: This role is anticipated to last 6 + months Compensation: $36.01 to $42.62 per hour. Eligible for paid holidays and vacation/sick leave. Full-medical insurance also available. Work Schedule: 8:00am - 4:30pm or flexible Location: Hybrid - onsite days (la Jolla Campus) are to be determined
Job Description:
Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local, and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements, reviewing proposals to ensure institutional compliance, negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions, financial management and reporting, and sub award/subcontract issuance and administration. Complexity is defined as follows: Type of Proposals - Complex proposals involving one or more of the following: multiple departments; multiple institutions (subawards); significant institutional cost-sharing; institutional commitment proposals; responsive to award agency proposal requirements (RFP, RFA, PA); numerous integrated projects; Program Project or Center applications; training grant applications; and Contracts; extensive variety of agencies and extensive number of awarding entities; significant and unique reporting requirements; significant equipment acquisition or fabrication; performance milestones.
Day to Day Primary Duties:
Post award fund management: Checking the financial health of accounts. Creating financial expense reports for PIs and Sponsors. Meeting with and communicating financials of SP funds, due dates, milestones, etc. Review/approval of requisitions and expense reports in concur. Pre-Award support: Review of sponsor RFA. Creating task list for PI's. Creating budget, supporting submissions. Collaborating with PI and team. Contract & Recharge management and creating contracts, customers, and invoicing.
QUALIFICATIONS
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, and application of indirect cost rates and other complex concepts in research administration. Ability to perform moderately complex financial analysis and customized reporting. Maintains current knowledge of compliance regulations in all areas of research administration Pre-Award and Post-Award. Knowledge of common sponsored award mechanisms and skills to gather and analyze resource data from various sources. * Research Administrator Certificate Program Preferred Working knowledge of or familiarity with other UCSD Core administrative computer systems, such as Kuali, UCPath, Concur, and Oracle Financial preferred Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
SPECIAL CONDITIONS
Background check/References required This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act (CANRA) and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay. Pay Transparency Act Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: Unclassified - No data available Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). |
UC San Diego
Unclassified - No data available
medical insurance, paid holidays, sick time
Aug 13, 2026