Executive Administrative Assistant 2

Aquent is a proud partner to a leading global technology company at the forefront of innovation, shaping the future of digital experiences and services. This organization is renowned for its commitment to groundbreaking advancements and fostering a collaborative, dynamic work environment where every contribution drives significant impact. They are dedicated to creating solutions that empower individuals and businesses worldwide, making a tangible difference in how people live, work, and connect.

We are seeking a highly organized and proactive administrative professional to join a vibrant team, providing essential support that directly enables the success of two key leaders and their large team. In this pivotal role, you will be the backbone of operational efficiency, directly impacting the productivity and strategic focus of leadership. Your exceptional organizational skills and ability to anticipate needs will ensure seamless daily operations, allowing leaders to concentrate on high-level initiatives and drive impactful results. This is an exciting opportunity to immerse yourself in a supportive culture, contribute to significant projects, and develop your skills within a world-class organization.

Key Responsibilities

• Provide comprehensive calendar management, meticulously handling scheduling, resolving conflicts, and aligning commitments with leaders' priorities.
• Facilitate potential travel arrangements and process expense reports for leaders.
• Collaborate closely with administrative and business management peers to establish priorities and ensure thorough preparation for all engagements.
• Partner with various teams across the organization to maintain a smooth and efficient operational model.
• Plan, coordinate, and support large-scale events, including all-hands meetings, morale-building activities, and other group gatherings.
• Manage space allocations and facilitate team moves to optimize working environments.
• Oversee the ownership and management of distribution and security groups.
• Generate various reports, such as headcount reports, as needed to support team operations.
• Manage the end-to-end process for employee onboarding and offboarding.
• Handle purchasing of equipment, services, and supplies, and process invoices.
• Act as a primary resource for policy questions and assist in troubleshooting issues.

What You'll Bring

• 2-4 years of overall experience providing administrative support, with a significant portion dedicated to supporting senior leaders.
• Proven expertise in calendar management and scheduling using various scheduling platforms.
• Demonstrated experience in project management.
• Exceptional verbal and written communication skills.
• Strong multi-tasking abilities and customer service orientation.
• Excellent interpersonal skills, with the ability to work independently and manage time effectively.
• A high degree of organizational skills and the ability to maintain strict confidentiality.
• Ability to navigate and adapt quickly within a fast-paced environment.
• Proactive approach, demonstrating good judgment and consistent, timely follow-through.
• No degree is required for this role.

Bonus Points

• Significant prior experience as an executive administrative assistant.
• Experience with common business applications and office suites.
• A stable work history, indicating a preference for long-term engagements.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.