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Administrative Services Assistant

Spectraforce Technologies
United States, Tennessee, Nashville
Aug 04, 2026
Title: Administrative Services Assistant Location: Nashville, Tennessee, 37243 Duration: 10 Months Shift: Monday - Friday, 8:00-4:30 PM (Hybrid) Note: Hybrid work environment with periodic in-person meetings. Travel to the Nashville office will not be reimbursed. Key Responsibilities: Provide administrative support for the Perinatal and Infant Section. Coordinate meetings, trainings, travel, and schedules for staff and partners. Support advisory committee and collaborative meetings, including scheduling, preparing materials, transcribing recordings, taking meeting minutes, and maintaining records. Assist with contracts, invoices, budgets, purchase requests, purchasing and shipping activities, and grant tracking. Maintain fiscal and administrative documentation in compliance with state and federal requirements. Coordinate invoice and payment processing with fiscal and contract staff. Prepare reports, correspondence, presentations, and meeting materials. Maintain organized electronic and hard-copy program files and records. Support stakeholder communication and community partnership activities. Handle confidential information in accordance with TDH policies. Support additional section projects and activities as assigned. Minimum Requirements: Graduation from an accredited college or university with an associate or bachelor's degree is required At least two years of experience providing administrative, operational, or fiscal support is preferred.