New

Payroll Coordinator

University of Georgia

retirement plan

Aug 04, 2026

Posting Details

Posting Number	S15554P
Working Title	Payroll Coordinator
Department	Auxiliary Finance
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website	auxiliary.uga.edu
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	This position offers a 40 hour work week. Typical schedules are 8 AM - 5 PM, Monday-Friday.
Advertised Salary	Commensurate with Experience
Posting Date	08/03/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	09/01/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title	Payroll Technician II
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	High school diploma or equivalent and 2 years of related experience
Preferred Qualifications
Position Summary	The Auxiliary Services Payroll Coordinator is responsible for assisting in overseeing the division of all payroll processes. These processes include, but are not limited to, the following: Payroll Reconciliation, Absence Management, Special Pay Processing, Payroll Validation, etc. This incumbent is responsible for establishing protocols and procedures to ensure the timely execution of each payroll process. The Auxiliary Payroll Coordinator reports and assists the Sr. Payroll Coordinator with the coordination of payroll activities with University Central Payroll Auxiliary Service Division employees, supervisors, and management on payroll issues, payroll funding, and budget updates. In coordination with the Auxiliary Services Human Resources department, this position works to streamline processes and improve efficiency in processing terminations, Administrative Leave, Invalid Funding, and Express Direct Retros. In addition to assisting with all payroll-related processes, this position is responsible for general ledger posting and reconciliation of payroll-related transactions.
Knowledge, Skills, Abilities and/or Competencies	Strong Interpersonal and communication skills, and will work with a wide range of constituents in a diverse community. Make administrative and procedural decisions on sensitive, confidential issues. Analyze complex information, define and solve problems, and accurately draw appropriate conclusions. Apply standard software applications to data issues and analysis, as well as learn new computer-based data management systems. Demonstrate organizational skills and work in a fast-paced environment, prioritizing multiple tasks. Attention to Detail oriented. Knowledge of human resources and payroll systems and ability to run various payroll data and related queries.
Physical Demands	Sit at a desk and work on a computer for extended periods of time. Stand for long periods of time. Lifting/carrying of files not greater than 30 lbs.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Payroll Oversight:

Provide assistance with the division-wide oversight of all payroll processes, including, but not limited to: Payroll Reconciliation, Absence Management, Missed Time Punches, Special Pay Processing, Payroll Validation, Emergency Checks, or Off-Cycle payroll checks.
Audit and Report Payroll reporting discrepancies and manage exceptions for resolution.
Work with business unit supervisors and managers to ensure payroll procedures for each unit are maintained in compliance with USG Guidelines.
Work in coordination with Auxiliary Services Human Resources to accurately report all Payroll-related activities, including, but not limited to, Ad Hoc Salary Changes, Time and Absence Approver Changes, Absence Management, off-cycle payroll and on-demand payroll requests, student ladder pay, Retirements, etc.

Percentage of time

Duties/Responsibilities

Payroll Support:

Assist in the development and implementation of training curriculum in coordination with Auxiliary Training & Development partners, and/or standard operating procedures in collaboration with departmental leadership for departmental payroll processes.
Act as a liaison with Central Payroll to communicate all division-wide payroll-related issues.
In coordination with Auxiliary IT and Central Payroll, act as division-wide liaison for time clock enrollment and technical support.

Percentage of time

Duties/Responsibilities

Accounting / General Ledger:

Work in coordination with Auxiliary Human Resources team to establish and maintain standard operating procedures for processing invalid funding, suspense account resolution, and express direct retros.
Assist in general ledger maintenance and combo code setup.
Handle requests for labor movements, prepare change funding requests, and/or Express Direct Retros based on needs of the business units.
Provide assistance with meal plan rebate processing.
Assist in submitting Payroll Deduction files, providing Taken information and processing GL journal recognizing revenue from Taken deductions, and managing payroll deduction exceptions, as needed.

Percentage of time

Duties/Responsibilities

Reporting & Analysis:

Audit and report payroll processing discrepancies and manage payroll exceptions.
Offer solutions for payroll processing improvements.
Assist in the compilation of payroll data and generate reports to aid in external and internal reporting requirements associated with NTD reporting, TPS Charter Services, Football Pay, and Special Events, as well as assist in the annual reporting of taxable fringe benefits.
Participate, assist, and support in various financial and payroll-related reporting & analysis Auxiliary Services projects; research policies, procedures, and regulations, providing support for impacted Auxiliary Service units; work with data from Auxiliary Services activity for presentation and review
Develop & provide recommendations or improvements for current and/or business processes for Auxiliary Service units, specifically related to the financial reporting and payroll perspective; and other assigned projects.

Percentage of time

Duties/Responsibilities

Training:

Train and participate in work of those assisting with payroll processing and other related transactions.
Provide guidance and assistance to business units for payroll timesheet reporting codes, including providing resources for references to include, but not limited to, absence management, such as approving or canceling leave requests needed, inclement weather, and proper timesheet reporting,
May supervise Auxiliary Finance Student staff.

Percentage of time

Duties/Responsibilities	Other Duties as Assigned: Promote division as a great place to work. Promote building understanding and partnerships with other team members. Respond to various unit inquiries related to the payroll process in a timely manner. Support leadership with various payroll issues.
Percentage of time	5