Tool Coordinator

For over 100 years, UMC has solved the region's toughest mechanical challenges. From a small heating and plumbing shop in the early 1900s, we've grown into a leading full-service mechanical partner, offering preconstruction, design-build, energy, automation, fabrication, and facility services that remove complexity and let clients focus on what they do best.

At UMC, our people are the foundation of our success. We invest in your growth through mentorship, leadership training, certifications, and education partnerships, creating an inclusive culture where hard work leads to long-term advancement. Join a team that values craftsmanship, accountability, and collaboration, and build your career here with the support to go further.

Application Process:

UMC uses an electronic application process for open positions. Required documents may include a resume, cover letter, references, and work authorization confirmation. Online assessments may be included as part of the candidate evaluation process.

Benefits Summary:

UMC offers a competitive salary and a generous benefits package, including:

1. Medical, dental, and vision insurance
2. 401(k) plan with company match
3. Health Savings and Flexible Spending Accounts
4. Company-paid life and disability insurance (STD/LTD)
5. Paid Time Off (PTO) beginning at 120 hours annually for full-time employees
6. Seven paid holidays plus one floating holiday
7. Employee Assistance Program
8. Professional development support and tuition reimbursement
9. Employee referral program
10. Wellness program and employee events

Paid Time Off:

Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full-time employees.

Starting Hourly Wage: $20.67 - $31.25/hour; depending on experience

Location: Everett, WA

Classification: Non-exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

The Tool Coordinator is a systems, billing, process-control, and leadership-development role within the Tool Room. This position owns ToolWatch administration, billing rate sheet maintenance, Tool Room data quality, exception clearing, inspection coordination, and daily and weekly KPI reporting.

The Tool Coordinator serves as the primary ToolWatch trainer for Tool Room employees and acts as a ToolWatch subject matter expert for foremen, project teams, and other departments.

This is intended to be a long-term developmental role that builds capability for future Tool Room leadership.

Key Responsibilities:

1. Own data administration for the Tool Room, including system accuracy, user setup, role-based training, and ongoing support.
2. Maintain billing rate sheets by updating, auditing, and publishing approved rates aligned to UMC billing policy, the MCAA Equipment Rental Guide, and other approved external sources when needed.
3. Identify and resolve missing rates, obsolete rates, inconsistent rates, incorrect classifications, and related electronic record issues.
4. Audit data systems for asset descriptions, billing categories, job assignments, inventory status, location data, service records, and related system inputs.
5. Serve as the ToolWatch subject matter expert for the Tool Room and advise the Tool Room Manager on standardized inputs across all Tool Room roles.
6. Develop and maintain SOPs, job aids, training guides, and process documentation for system use, inventory management, billing, and inspection workflows.
7. Deliver live ToolWatch training to Tool Room employees and provide system guidance to foremen, project teams, and other departments as needed.
8. Clear exceptions, including incorrect assignments, billing errors, lost tools, inactive tools, and unresolved service records.
9. Track exception backlogs daily and weekly, including trends, aging, and recurring issues.
10. Coordinate annual and long-lead-time inspections for fall protection, welding equipment, electrical testing equipment, calibrated tools, and related assets.
11. Manage inspection scheduling, vendor coordination, documentation, compliance tracking, and audit-ready inspection records.
12. Develop, maintain, and publish daily and weekly Tool Room KPIs, using trends to identify process gaps and support continuous improvement.

Secondary Responsibilities:

1. Assist with reviewing Fastenal invoices for approval.
2. Prepare the monthly expense report for the Tools Department Manager.

Required Skills and Abilities:

1. Intermediate proficiency with Microsoft Excel, including the ability to work with rate sheets, data sets, reports, and basic analysis.
2. Proficiency with Microsoft Word and standard business applications.
3. Strong data accuracy, attention to detail, and process discipline.
4. Ability to learn, administer, and support inventory, asset management, ERP, or rental management systems.
5. Ability to develop clear SOPs, job aids, training guides, and process documentation.
6. Ability to train employees on system usage, process expectations, and role-based workflows.
7. Strong customer service skills when supporting Tool Room employees, foremen, project teams, vendors, and other departments.
8. Ability to manage escalations, clear exceptions, and track unresolved issues through closure.
9. Ability to organize work, prioritize competing tasks, and maintain reliable daily and weekly follow-up.
10. Ability to interpret system data, identify process gaps, and recommend practical improvements.
11. Ability to collaborate effectively with Tool Room employees, managers, vendors, and internal business partners.

Preferred Education and Experience:

1. Two or more years of experience in warehouse operations, inventory management, tool room operations, or related work.
2. Experience using inventory, asset management, ERP, rental management, or similar business systems.
3. Experience maintaining records, reports, rate sheets, or operational data.
4. Experience training employees, documenting processes, or supporting system adoption.
5. Experience in construction, mechanical contracting, warehouse operations, or tool and equipment operations preferred.

Required Licensing and Other Certifications:

1. Maintain a valid driver's license and satisfactory driving record.

Affirmative Action:

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

EEO Policy:

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affirmative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.