Building Coordinator C04- NYC ILR Facilities Coordinator (New York, NY)

We are seeking an experienced Facility Coordinator to oversee the maintenance, operation, and improvement of our NYC facility, which encompasses two floors, including office space and conference rooms. The facility includes 90 employee and guest workspaces and a conference center that accommodates groups from 2 to 100, offering six conference rooms, video conferencing capabilities, and on-site program/event support.

The NYC Conference Center operates Monday through Thursday from 8:00 am to 7:00 pm, Friday from 8:00 am to 5:00 pm, and Saturday, as needed, from 8:00 am to 6:00 pm.

Work Schedule:

This position is on-site and regularly scheduled to work from 9:00 am to 5:00 pm, with hours varying based on operational needs. Based on the business needs of the office, evening and weekend work will be required with advanced notice. Opportunities for evening shifts after 7:00 p.m. are available for self-selection, subject to scheduling and operational needs.

Position reports to NYC Manager of Infrastructure Services, with dotted line reporting to ILR Associate Director of Facilities Management.

Key Responsibilities:

Facility Management:

• Ensure adherence to quality, health, and safety standards, complying with fire codes.

• Troubleshoot and respond to routine and emergency maintenance issues.

• Maintain and update inventory of spaces, furnishings, and equipment.

• Interface with building users for the proper operation of office equipment.

• Coordinate with environmental health and safety teams and manage emergency logistics.

• Ensure adherence to established facility use procedures and policies.

Infrastructure Oversight:

• Manage facility infrastructure, monitoring heating, cooling, and electrical systems.

• Oversee vendor contracts, ensuring Certificates of Insurance are current.

• Build and maintain the annual facility budget; reconcile expenses monthly.

• Serve as the main contact with building management, recommending necessary repairs.

Conference Center Coordination:

• Primarily responsible for set-up and dismantling conference setups according to event requirements.

• Provide media assistant support and arrange furnishings for special events.

• Maintain compliance with health guidelines for food service and catering areas.

• Register participants and guests using building management guest systems.

Mail Services Management:

• Handle the physical security of the mail sorting facility.

• Sort and distribute U.S. and campus mail and process shipments, maintaining organization and compliance.

• Communicate with mail recipients, manage inventory, and update mailing procedures.

Health and Safety Coordination:

• Coordinate building evacuation and emergency management logistics.

• Oversee CPR and AED certifications and training for emergency personnel.

• Ensure annual compliance with safety regulations, including the Clery Act.

Operational Support:

• Assist technology services with equipment moves and maintaining workstations.

• Participate in projects and complete university-required compliance training.

• Manage common areas, ensuring cleanliness and organization.

What we need:

• Associates degree or equivalent combination of education and experience.

• Two to three years of relevant work experience.

• Prior experience in facilities or custodial services.

• Demonstrated customer service skills.

• Strong verbal and written communication skills, with a focus on customer service.

• Must have a record of excellent attendance and dependability.

• Thorough understanding of safety procedures to avoid accidents arising from product or equipment misuse.

• Excellent physical condition and ability to perform repetitive lifting of up to 100 lbs.

• Interact effectively with stakeholders and co-workers while maintaining a professional and positive attitude.

• Perform self-directed work to accomplish goals required.

• Perform well in a team environment.

• Able to organize information and tasks with attention to detail.

• Logically and creatively solve problems, multi-task and manage priorities effectively.

• Ability to maintain confidential and/or sensitive information.

• Simultaneously coordinate multiple activities that involve a diverse group of stakeholders, within fiscal and time constraints.

• Demonstrated ability to relate to and communicate with the public at all levels.

• Working knowledge of MS Office including Word and Excel as well as Outlook email and calendaring systems.

• Experience modeling values that support inclusion, belonging, and wellbeing.

• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

You will be a top candidate with our preferred qualifications:

• Trade certification desirable.

• Experience with Windows desktop systems, classroom projection systems, setting up Zoom (or similar) on-line meetings, and presentation software.

• Familiarity with emergency procedure protocols.

Salary per CWA non-exempt bargaining unit contract: $36.57/hour

Resume and cover letter required. The resume outlines your qualifications and experience, and the cover letter helps us understand your interest in the role and how your background aligns with the position.

Candidate Introduction Calls will begin the week of August 27, 2026.

No relocation assistance or visa sponsorship provided for this position.

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