Office Assistant

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Are you passionate about serving your community and helping others? As an Office Assistant, you'll have the opportunity to assist the 4th largest Medical Examiner jurisdiction in the nation! You'll contribute by representing our agency with professionalism, interacting with next of kin, and conducting confidential document reviews.

About Us

Join a team dedicated to providing reliable and trustworthy death investigations in our community! The Office of the Medical Examiner is a county agency charged under Arizona law to perform medical investigations of certain types of deaths. The goal of these investigations is to determine the medical cause and manner of death to help improve public health and safety. We are looking for service-minded individuals to join our collaborative team to help the people of Maricopa County.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including an incentive

• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% monthly contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the County's Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

We Require

• One year of clerical and/or administrative experience

• High school diploma or GED

We Also Value

• Experience in a Medical Examiner or Coroner's Office

• Experience in a legal, healthcare, or public-health office setting

• Expertise in Microsoft Office

• Bilingual in English and Spanish

Job Contributions

• Answers incoming phone calls

• Responds to questions from the public, directs calls to the appropriate person, assists the public at the front desk, and maintains the daily visitor log

• Receives, sorts, and distributes mail

• Receives payments for copies of reports or other charges, issues and copies receipts, posts payments, and performs daily reconciliation

• Completes forms and prepares routine correspondence

• Distributes reports to requesting agencies and the public and maintains a record of distributed reports

• Utilizes CME to look up case numbers for report requests from outside agencies

• Contact other agencies to collect or provide information

• Files documents, records information, and assists in maintaining case files

• Reviews case files and closes cases when the file is complete

Working Conditions

• Position is typically office or administrative work

• Consistent schedule: Monday-Friday from 7:00 AM to 4:00 PM with a 1-hour lunch

• Ability to exert up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly, and requires walking/standing to a significant degree

• Ability to work with confidential information and/or graphic material

Selection Procedure

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.

Apply Now!