Student Employment Assistant

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 07-07-2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Mission of UCSC Career Success is to prepare students for what they want to do with their lives by developing relevant career skills. Career Success envisions that Banana Slugs change the world, wherever they are, however they can. Career Success works to support undergraduate and graduate students, as well as UCSC alumni. Career Success offers career coaching, holds career fairs and works with on-campus and off-campus partners and employers to set up recruitment events, on-campus info sessions, workshops, and more. The Career Success office also connects students with experiential learning opportunities. Additionally, Career Success manages hiring for on-campus positions and supervises the onboarding process for all new student hires.

The Student Success and Equity (SSE) portfolio of departments is a branch of the Division of Student Affairs and Success (DSAS) focused on academic support services, advising/counseling, student life/co-curricular programming, student identity development and retention/student success initiatives. Student Success and Equity provides services to the campus community with over 17,000 undergraduate and graduate students and has over 64 career employees and 475 student staff employees operating in 8 facilities/locations. The Student Success and Equity area includes a wide array of multi-disciplinary academic and non-academic units including: Disability Resource Center (DRC), Educational Opportunity Programs (EOP), Learning Support Services, Services for Transfer and Re-entry Students (STARS), Renaissance Scholars Program (including Foster Youth), Veteran Resource Center, African American Resource and Cultural Center (AARCC), American Indian Resource Center (AIRC), Asian American/Pacific Islander Resource Center (AA/PIRC), Chicano/Latino Resource Center (El Centro), Women's Center (WC), the Lionel Cantu Queer Center (LGBTQ+), Undocumented Student Services (USS), the UCSC Hispanic Serving Institution Initiatives (HSI), African Black and Caribbean Student Success, Career Success, and campus committees/programs, and the Administrative and Business team for the unit. The Student Success and Equity area includes all of the units and over 125 state, federal, student service fees and gift fund sources and an annual operating budget of nearly $18 million dollars.

The Division of Student Affairs and Success (DSAS), led by the Vice Chancellor for Student Affairs and Success, consists of nearly 800 professional staff and 2100 student staff spanning five major units. Deeply devoted to offering students a transformational educational experience, our division provides campus-wide coordination and leadership of student success programs, activities, and initiatives.

More information can be found at: https://careers.ucsc.edu/

JOB SUMMARY

Under the general supervision of the Director, the Student Employment Assistant supports the student employment onboarding process for UC Santa Cruz, recognizing the transformative power of student employment on students' career readiness and professional development. Reporting to the Director of Experiential Learning & Student Employment, the Student Employment Assistant serves as the primary support person for the employment misconduct disclosure process and supports onboarding for student employees during peak periods.

APPOINTMENT INFORMATION

Budgeted Salary: $29.81 - $33.26 / Hourly. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Core Benefits

Schedule Information:

• Part-time, Fixed
• Percentage of Time: 50%, 20 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Limited appointment

Job End Date: 5 months from date of hire, with the possibility of extension

Work Location: UC Santa Cruz Main Campus

Union Representation: CX - Clerical & Allied Services

Job Code Classification: 004723 (BLANK AST 2)

Travel: Never or Rarely

JOB DUTIES

90% - Student Employment Process Support

• Initiates the allegations of misconduct review process for all concurrent/rehire student employees.
• Conducts the employment misconduct disclosure process for all new and rehire student employees.
• Provides support with onboarding process during peak periods, including completion of payroll packets, I-9 activations and approvals, and entries into the campus payroll and personnel system, UCPath.
• Communicates with students, employers and timekeepers, answering general questions related to student employment procedures.

10% - Other Duties as Assigned

• Participates in ongoing professional development to enhance and maintain expertise in student employment, career readiness, and career development practices.
• Represents UC Santa Cruz, as needed, in meetings.
• Completes special projects, committee assignments, and other duties as assigned by the Director or Executive Director.

REQUIRED QUALIFICATIONS

• High school diploma and/or equivalent training and/or experience.
• Clerical and organizational skills with strong attention to detail.
• Ability to use good judgment and discretion when dealing with confidential information.
• Strong interpersonal skills sufficient to connect with all levels of staff, students, and external constituents in a respectful, supportive, yet authoritative manner.
• Demonstrated ability to take initiative and work independently in a goal oriented, team-based environment.
• Demonstrated ability to effectively prioritize a heavy volume of workload with pressure of deadlines and constant interruptions.
• Good written communication skills.
• Ability to perform accurate data entry and proofread work carefully.
• Ability and willingness to learn and use new computer programs and applications as required by the unit or campus.

PREFERRED QUALIFICATIONS

• Basic knowledge of employment procedures and State and Federal hiring guidelines.
• Basic knowledge of UC programs, career services, recruiting and staffing methods, and employment trends.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.