Project Coordinator - Gift and Estate Management

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

About Philanthropy

Fred Hutch's Philanthropy department raises funds that accelerate cancer and related disease research, clinical research, and advance education to help Fred Hutch become the world's best cancer center. Since April 2022, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

Our team of more than 140 staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about fueling world-changing science. Our FY27 goals include advancing our ambitious $3 billion Campaign for Fred Hutch, increasing our annual fundraising, deepening our patient family fundraising, and expanding support from local and national communities. Our success is made possible through a deep commitment to operational excellence and an environment of belonging.

Job Summary

The Project Coordinator, Gift and Estate Management, is a member of the Data Philanthropy program and reports to the Executive Director, Gift and Estate Management. The Data Philanthropy program provides best-in-class data management, analytics, and technology solutions to strengthen donor engagement and drive revenue growth across the donor experience.

The Project Coordinator, Gift and Estate Management, coordinates operational and administrative activities in support of revenue and program goals, working internally across programs and with external partners to ensure best practices in fundraising and donor impact. The Project Coordinator, Gift and Estate Management, supports gift agreement and estate management processes.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration.

Maintain the Gift and Estate Management assignment queue and prioritization process for incoming requests.
• Work closely with Data Philanthropy and Gifts & Grants colleagues to support gift agreement needs, estate management, and restricted gift management.
• Support gift acceptance processes and coordinate alignment across Philanthropy teams; triage requests and provide support for program projects.
• Coordinate Philanthropy programmatic and administrative activities, ensuring all projects are completed according to established timelines and annual goals.
• Develop donor-facing materials and departmental materials; support review, edit, and refinement of materials.
• Carry-out complex assignments in support of revenue and expense expectations, including handling of gifts.
• Serve as liaison in cross-team activities and in Center-wide events with donors, community, and/or outside organizations.
• Attend meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow-up activities.
• Coordinate cultivation, solicitation, and stewardship activities.
• Track progress and prepare reports.
• Assist in the analysis of revenue projections and program strategies.
• Coordinate the submission of materials for leadership meetings and events, including writing and reviewing content.
• Produce special and recurring reports.
• Support operational excellence and ensure expenditures are in accordance with guidelines and regulations.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent experience
• Three years post-master's or five years-post bachelor's project coordination experience

PREFERRED QUALIFICATIONS:

• Experience building working relationships with external partners.
• Proven ability to engage individuals on the phone, by email, and in person.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite; experience with a CRM, Raiser's Edge/RENXT, or related fundraising software, and with Smartsheet and/or other project management software such as Asana or Microsoft Project.
• Ability to handle and respect confidential and sensitive information.

The annual base salary range for this position is from $80,172 to $109,470, and pay offered will be based on experience and qualifications.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).