Office Assistant, UMKC Undergraduate Advising

Roo Advising is UMKC's centralized advising department for undergraduate students. Roo Advising is a proactive, personalized, and comprehensive advising experience designed to ensure students understand the requirements for their chosen degree programs and have a clear path to graduation.

The Office Assistant position is part of a larger team of office support for Roo Advising. The team includes this position, a second Office Support Assistant designated as Front Desk Specialist, 12 student workers, and graduate assistants.

The successful applicant will prioritize positive relationships and service to students, staff, faculty, parents and families and our community. In addition, the applicant will have a strong commitment to professional development, utilizing the resources and programming made available to continue to build skills and gain knowledge related to this career path. Lastly, the Office Support Assistant will live UMKC's Culture of Care and uphold our Statement of Values and established service standards through their interactions not only with students but by extension to all members of our UMKC Community.

Responsibilities include, but are not limited to:

• Delivering an exceptional customer service experience and upholding departmental service standards.
• Fostering an inclusive atmosphere in a dynamic office that supports the success of students, academic advisors, and student workers.
• Maintaining confidentiality of student and employee records and related processes
• Assisting with HR-liaison functions including preparing and coordinating applicant reviews, interviews, and eHR file submission as requested.
• Assisting with new hire on-boarding including Campus ID, key card access, technology equipment, business cards, nametags and phone and office set-up.
• Preparing vouchers, reports, spreadsheets and travel forms as requested.
• Event planning, including managing room reservations, meeting invitations, correspondence, catering and related purchases as requested.
• Coordinating conference registration, memberships and travel arrangements as requested.
• Maintaining and ordering supplies and office equipment for all Roo Advising staff; includes account reconciliation.
• Managing and updating Roo Advising website
• Creating departmental marketing materials such as flyers, table tents, and e-signs.
• Filing and following up on campus facilities requests.
• Assisting with student check-in in assigned office location and in other locations as needed to ensure appropriate coverage.
• Assisting with outreach campaigns and tabling events.
• Creating and updating content for Roo Advising Pocket Guide for all areas of responsibility.
• Special projects and other duties as assigned.

Good communication, time management and organizational skills are essential to this position and will be a primary consideration in hiring.

The Office Assistant must be available to work in person Monday through Friday from 8am-5pm. Summer Orientation during the months of June and July may require occasional weekend work on Saturdays.

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

• Associate's or bachelor's degree
• Work experience in higher education
• Work experience with students and student records and processes
• Work experience of supervising others
• Knowledge of human resources and equal opportunity employment practices
• Proficient knowledge of PeopleSoft, Starfish, SLATE, Adobe, Cascade, and Microsoft Office including Teams, Excel, Word, and Outlook.
• Willingness to learn new programs and procedures

The anticipated hiring range for this position has been established as $15.10 -$18.00 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: Salary Plan # 006
University Title: OFFICE SUPPORT ASSISTANT IV
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application review to begin immediately. Applications will be accepted until this position is filled.

Employment visa sponsorship is not available for this position.

Kansas City offers the best of both worlds-a vibrant, urban community with Midwestern appeal. The city's rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City's biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.

UMKC's campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children's Mercy Hospital.

UMKC is proud to be "Kansas City's university," and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.