New

Construction Finance Billing Specialist

University of North Carolina Charlotte

$52,721 - $60,000

United States, North Carolina, Charlotte

Jun 12, 2026

Construction Finance Billing Specialist

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	009540
NC Salary Grade Equivalency	NC12
Classification Title	University Program Specialist
Working Title	Construction Finance Billing Specialist
Salary Range	$52,721 - $60,000
Anticipate Hiring Range	$52,721 - $60,000
FLSA Status	Non Exempt
Division	Business Affairs
Department	Facilities Management (Adm)
Work Unit	Facilities Management AVC
Work Schedule	8:00 am - 5:00 pm; Monday - Friday with hybrid and flexible work schedules available.
Primary Purpose of Position	The primary purpose of this position is to manage the billing and financial administration of reimbursable non-code and item construction/renovation projects, establish project encumbrances, and manage the setup and billing of Capital Facilities Management (FM) support projects and Telecommunications work. Success in this role requires diligent monitoring of project data entered by Project Managers and Supervisors, along with thorough quality assurance practices to ensure all reimbursable costs are accurately captured and billed. A strong working knowledge of ARCHIBUS, Banner, 49erMart, and Interscope is essential to effectively perform these responsibilities. Additionally, this position is responsible for reconciling Capital Project budgets with Banner financial records. Success in this area depends on continuous monitoring and reconciliation of project budgets, proactive collaboration with Project Managers, and regular review of project financial activity to identify and resolve discrepancies, issues, and funding concerns throughout the project lifecycle. Key Responsibilities: Bill reimbursable non-code and itemized construction/renovation projects. Establish and monitor project encumbrances. Set up and bill Capital FM support projects and Telecommunications work. Review project data for accuracy and completeness to ensure all reimbursable funds are recovered. Maintain and utilize ARCHIBUS, Banner, 49erMart, and Interscope systems effectively. Reconcile Capital Project budgets with Banner on an ongoing basis. Collaborate with Project Managers to address budget variances, funding issues, and project-related financial concerns.
Minimum Education/Experience	Required Minimum Qualifications: Bachelor's degree and one (1) year of experience related to the area of assignment; or equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions. Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties	Manage billing and reimbursement for informal construction, renovation, and capital support projects. Reconcile capital project budgets and expenditures between Archibus, Banner, and Interscope Review invoices, purchase orders, contracts, change orders, and financial transactions for accuracy and compliance. Administer Non-Code-Item project reporting, including SCO ID determination, project setup, contract maintenance, and project closeout. Monitor project funding, analyze discrepancies, and resolve complex financial issues. Serve as a financial resource to project managers, guiding funding sources, budgets, policies, and reporting requirements. Prepare financial reports, perform account reconciliations, and ensure compliance with university, state, and UNC System regulations. Develop and maintain business processes, procedures, and documentation related to construction finance and billing.
Other Work Responsibilities	Review and verify financial data entered by Construction Finance Team for completeness and accuracy. Assist with audits, special projects, system testing, and reporting requests. Create and maintain complex spreadsheets, databases, and automated financial tracking tools. Perform other duties as assigned.
Departmental Preferred Experience, Skills, Training/Education	Experience in construction finance, project accounting, capital project administration, or higher education finance. Experience with accounts payable, accounts receivable, invoicing, reconciliations, budgeting, financial reporting, and accounting principles. Ability to analyze financial data and identify discrepancies. Experience supporting construction, facilities, capital projects, or project accounting functions, and knowledge of Banner, Archibus, Interscope, and 49erMart Understanding of purchase orders, contracts, change orders, progress billing, monitoring project expenditures, and funding sources.
Necessary Licenses or Certifications
Work Location	Facilites Management - Facilities Business Office
Posting date	06/11/2026
Closing date	06/18/2026
Proposed Hire Date	08/03/2026
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Mitratech Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have a bachelor's degree and one (1) year of experience related to the area of assignment, or equivalent combination of education and experience? All degrees must be received from appropriately accredited institutions.
- Yes, at least a bachelor's degree and one year of experience related to the area of assignment.
- Yes, an associate's degree and three years experience related to the area of assignment.
- Yes, high school diploma/GED with five years experience related to the area of assignment.
- No
*
Do you have at least experience in billing, accounting, finance, or construction administration? Please explain your experience.

(Open Ended Question)
*
Do you have experience working in a construction, facilities, capital projects, or project accounting environment? Please explain your experience.

(Open Ended Question)
*
Do you have experience tracking project expenditures and maintaining project budgets? Please explain your experience.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents