New

Administrative Assistant Norfolk MSC

Versability Resources
$32.04
United States, Virginia, Norfolk
1530 Gilbert Street (Show on map)
Jun 11, 2026
Administrative Assistant - Admin MSC ________________________________________ About VersAbility Resources VersAbility Resources is a nonprofit based in Hampton, Virginia, supporting people with disabilities through employment services, day programs, and residential community living. We partner with families, employers, and community organizations to help people live, work, and thrive. ________________________________________ Role Overview VersAbility Resources is seeking a highly organized and detail-oriented Administrative Assistant to support operations within the Military Sealift Command (MSC) contract. This role provides administrative, clerical, records management, and customer service support in a fast-paced government contract environment. The Administrative Assistant serves as a primary point of contact for the department and is responsible for maintaining accurate records, supporting compliance requirements, coordinating administrative activities, preparing reports and presentations, and ensuring efficient office operations. The ideal candidate is professional, adaptable, detail-oriented, and comfortable managing multiple priorities while handling sensitive and confidential information. ________________________________________ AbilityOne Program Commitment VersAbility Resources participates in the AbilityOne Program, a federal initiative that creates employment opportunities for individuals with significant disabilities. In accordance with AbilityOne requirements, a minimum of 75% of direct labor hours on this contract are performed by individuals with qualified disabilities. ________________________________________ What You'll Do Provide administrative and clerical support through correspondence management, scheduling, data entry, filing, and records management Serve as a primary point of contact by answering phones, responding to inquiries, and providing professional customer service Maintain and update databases, spreadsheets, reports, records, and filing systems Prepare reports, presentations, communications, and administrative documentation Coordinate meetings, appointments, timelines, and departmental activities Conduct research and assist with special projects and administrative assignments Collaborate with internal departments to support efficient workflow and operations Procure and maintain office supplies and equipment within approved budgets Support compliance, confidentiality, and data security requirements Assist with onboarding activities, workload coordination, and quality assurance reviews as assigned Float between locations and support administrative coverage as operational needs require Obtain and maintain access to military installations and work onsite during scheduled hours Perform other duties as assigned ________________________________________ Qualifications High school diploma or GED required, associate or bachelor's degree in business administration, Human Resources, Administrative Support, or a related field preferred Minimum of two years of experience in an administrative, clerical, records management, or data entry role within a professional office environment Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint Experience maintaining records, databases, spreadsheets, and administrative documentation with a high degree of accuracy Strong organizational, customer service, communication, and multitasking skills Ability to handle confidential and sensitive information with professionalism and discretion Ability to prioritize tasks, manage competing deadlines, and adapt to changing priorities in a fast-paced environment Experience supporting compliance-driven, government, military, or regulated environments preferred Leadership, team coordination, onboarding, or quality assurance experience preferred Familiarity with disability services is a plus Self- transportation required for travel between NBPL (Naval Base Point Loma) and NBSD (Naval Base San Diego) locations as needed Must possess or be able to obtain and maintain a Secret Security Clearance (Please note we can facilitate this process but obtaining at minimum an Interim Secret Clearance is required before receiving a start date.) Valid Driver's License required for applicable work locations________________________________________ Work Environment & Physical Requirements This position operates in a professional office environment supporting a government contract. The role requires frequent interaction with staff, leadership, and external stakeholders. Work is primarily sedentary, with prolonged periods of sitting and computer use. Occasional standing, walking, and lifting (up to 10-20 lbs.) may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. ________________________________________ Schedule This is a full-time position scheduled Monday through Friday from 6:00 AM to 2:30 PM (40 hours per week), offering a consistent daytime schedule. (40 hours per week). Occasional flexibility may be required based on operational needs. ________________________________________ Why Join Us Be part of a mission-driven organization making a meaningful impact Gain experience supporting government contract operations Work in a collaborative and professional team environment Opportunities for growth and development ________________________________________ How to Apply Apply online through VersAbility Resources' careers site. If you need assistance or reasonable accommodation during the application process, please email us at wehire@versability.org ________________________________________ Equal Employment Opportunity VersAbility Resources is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic. We value diversity and encourage candidates of all backgrounds to apply."VersAbility Resources - Serving People with Disabilities of All Ages - is a national nonprofit organization based in Hampton, Virginia, committed to empowering people with disabilities to live, work, and thrive as active members of our communities. Serving over 1,500 individuals and their families annually, VersAbility offers a comprehensive range of programs and services, including early childhood, residential, day support, workforce training, and diverse employment opportunities. VersAbility is committed to a drug-free workplace in line with the Drug-Free Workplace Act of 1988, ensuring a safe, productive environment. It also promotes equal opportunity for all, offering reasonable accommodations for individuals with disabilities to perform job duties. For assistance with applications, people can contact 757-896-6461.