Flight Operations Invoice Coordinator - RNO

Tactical Air Support, Inc.

Flight Operations Invoice Coordinator
Reno, NV

Salary Range: $75,000 - $85,000, DOE

Position Summary Tactical Air's Flight Services goals are to provide the best, safest, and most professional commercial tactical air services in the industry. The Flight Operations Specialist position is an integral part of a dedicated, elite team of professionals who get things done, enjoy working together, and are committed to growing with this fast-moving company.

Responsibilities The ideal candidate for the Flight Operations Invoice Coordinator position will be professional, disciplined, highly organized, detail oriented, team focused, financially astute, and responsive to the needs of the company, its customers, vendors, and co-workers.

This position is responsible for providing financial, administrative, and program analysis support to Air Operations. Duties include coordinating payment and revenue invoices; tracking purchase orders, vendor invoices, fuel payments, program expenditures, and program revenue; interfacing with Finance and Site Leads on payment schedules and financial updates; supporting invoice preparation, review, and submission through Wide Area Workflow; monitoring contract execution milestones; and tracking budget adherence and unfunded requirements in support of future year budget planning.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration or related with 2+ years of relevant experience; in lieu of degree 5+ years of applicable work in financial or program analysis, accounting, invoicing, or related Government contract experience will be considered.
• Working knowledge of accounting practices, purchase orders, vendor invoices, revenue invoices, fuel payment tracking, program expenditures, and financial reporting.
• Ability to prepare, reconcile, and track payment and revenue invoices utilizing internal trackers, financial systems, Wide Area Workflow (WAWF), and applicable U.S. Government contract processes.
• Ability to collate, track, and analyze Air Operations purchase orders, vendor invoices, fuel payments, program expenditures, program revenue, and related financial data.
• Ability to monitor contract execution milestones, budget adherence, and unfunded requirements in support of financial reporting, program analysis, and future year budget planning.
• Ability to interface professionally with Finance, Program Management, Site Leads, vendors, and U.S. Government customers to resolve invoice, payment, and financial tracking requirements.
• Strong analytical skills and attention to detail with the ability to identify discrepancies, reconcile data, and provide timely financial updates and reports.
• Strong interpersonal skills and ability to provide excellent customer service.
• Strong organizational and time management skills with ability to correctly prioritize workload to maintain schedules, deadlines, and standards on assigned projects.
• Must be lawfully eligible to work in the United States, complete a U.S. government I-9 form, and successfully pass a government background check.

Work Authorization

• Must be lawfully eligible to work in the United States and complete a U.S. government I-9 Form.
• Tactical Air Support is a Drug & Alcohol-Free Workplace. Pre-employment, random, or for cause drug/alcohol testing, including for marijuana, required.
• Specific work hours determined by operational, departmental, or contractual requirements.
• Occasional evening, weekend, holiday, and overtime work may be required.
• Regular travel to various work sites throughout the U.S. may be required.

Tactical Air Support is an EEO/AA/Disabled/Veterans Employer

I understand that if an offer of employment is made, I may be required to undergo investigation into all statements and references contained in this application. Said investigation may include credit, driving, criminal background, professional references, and other background checks. By applying for this position, I authorize post-offer investigation into my background as necessary and as a condition of employment. Note: a criminal conviction does not constitute an automatic bar to employment and will be considered only as it substantially relates to the position in question.

California Only: You have a right to receive public records documenting an arrest, indictment, conviction, civil judicial action, tax lien, or outstanding judgment that are obtained without using the services of an investigative consumer reporting agency (CA Civil Code *1786.53). Pursuant to California law, you are entitled to waive this right.