New

Admin Support Associate

University of North Carolina Charlotte

$35,212 - $48,417

United States, North Carolina, Charlotte

Jun 09, 2026

Admin Support Associate

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	002265
NC Salary Grade Equivalency	NC03
Classification Title	Admin Support Associate
Working Title	Admin Support Associate
Salary Range	$35,212 - $48,417
Anticipate Hiring Range	$35,212 - $45,456
FLSA Status	Non Exempt
Division	Academic Affairs
Department	Col of Arts & Architecture (Col)
Work Unit	Music
Work Schedule	8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position	The Administrative Support Associate & Office Manager provides advanced level administrative support to the Chairperson and members of the full and part time faculty in the Department of Music. Serves as the direct supervisor to the department's temporary and permanent office assistants. Provides orientation and/or training to new faculty and staff regarding standard administrative practices/procedures of the Department, College, and University. Serves as primary administrative support to Ensemble/Program/Concentration Area coordinators. Serves as primary administrative staff contact to CoAA Dean's Executive Assistant, Dir. of Business Affairs, Dir. of Communications & External Relations, Dir. of Development, Dir. of IT, and the Business Service Coordinators for Performing Arts and Marching Band. Support to students is provided at the request of the Chairperson.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school; or an equivalent combination of education and experience. Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties	Executive Support & Leadership: Provides advanced administrative support to the Department Chair and Associate Chair, and serves as the direct supervisor for temporary or permanent office assistants. Faculty Support: Complete support tasks for faculty as assigned by the Department Chair. Operational Training: Provides orientation and training to new faculty and staff regarding standard administrative practices of the Department, College, and University. Purchasing, Financial, and Budgetary Coordination: Reconciles departmental budgets, tracks travel/office expenditures and purchasing requests, and works closely with Business Services Coordinators to ensure accurate financial reporting. Asset Management: Support the management of a catalog and inventory of musical instruments, including tracking the student checkout/borrowing process and scheduling repairs. Communication & Promotion: Manages internal marketing to promote program successes (e.g., APPSpace) while ensuring FERPA compliance, securing necessary authorizations, and following University brand standards. Logistics & Scheduling: Manages complex calendars and events, for the Chair and Department, including classroom and event programming and logistics.
Other Work Responsibilities	Streamlining Hiring and Purchasing: Processing all paperwork for the recruitment and start-up of new full and part-time faculty, guest contractors, and student staff and job hiring. Enhancing Visibility: Work with Communications to manage publishing advertisements and aspects of the Department of Music website (e.g., faculty biographies, posted files). Ensuring Compliance: Managing sensitive materials and student records strictly following FERPA guidelines.
Departmental Preferred Experience, Skills, Training/Education	Demonstrated proficiency in office technology, including the ability to quickly learn and effectively utilize university and department-specific software systems and web-based applications. (Banner, EPAF, eGRAD, 49erMART, ARCHIBUS, HRMS, NinerTalent, COAA HelpDesk, R25 Calendar Reservations, etc): Excellent written, verbal, interpersonal, and customer service skills, with the ability to communicate professionally and effectively with diverse stakeholders. Strong attention to detail and commitment to accuracy in managing administrative processes, records, and reporting functions. Advanced proficiency in Microsoft Office Suite applications, particularly Word, Excel, PowerPoint, and Access, with the ability to analyze data, create reports, and develop professional presentations Commitment to continuous professional development, including seeking training opportunities to enhance individual performance and improve administrative office operations and outcomes.
Necessary Licenses or Certifications
Work Location	Robinson 343
Posting date	06/08/2026
Closing date	06/22/2026
Proposed Hire Date	07/01/2026
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.* Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Mitratech Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have a High School Diploma/GED; or an equivalent combination of education and experience?
- Yes
- No
*
Have you completed any training or do you have experience with Microsoft Office Suite i.e. Word, Excel, PowerPoint? If yes, please explain your knowledge level and how you have professionally used the programs.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents