Production and Business Assistant - Limited Term

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

The UGA Libraries advance the University of Georgia's mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University's strategic priority to serve the people of Georgia and beyond, and upholding the University's commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries and Music, Art and Education branch libraries. The UGA Libraries offer nationally distinctive special collections related to Georgia's history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for Georgia Library Learning Online ( GALILEO), Georgia's statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information.

M-F, 8 hrs/day.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Completion of college-level coursework in a related field; or relevant certifications; or equivalent professional experience.

Experience with design, production management, editorial, and/or business tasks in a publishing environment.

The Production and Business Assistant reports to the Assistant Director for Publishing Operations for production duties and the Fiscal Affairs Manager for business duties. This position is responsible for completing a variety of tasks and processes supporting the financial management of the University Press and the production of books. The role works with external vendors to convert print books to e-book formats and to ensure accessibility remediation, as well as preparing electronic book files for print-on-demand vendors. The Assistant also supports a variety of office procedures, including digitizing contracts and reports, compiling data, building reports, and creating internal workflows.

This position has a limited-term appointment, which is expected to end 12 months after the start date. The position may be extended beyond the initial term, contingent upon continued funding

Some knowledge of book production processes and technologies such as file conversion, scanning, and printing.

Ability to quickly learn new systems and software.

Adaptability: Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of different people and situations.

Collaboration: Facilitates open and effective communication, cooperation, and teamwork within and outside of one's own team; respects the needs and contributions of others.

Collegiality: Being helpful, respectful, approachable, and team-oriented, building strong working relationships and a positive work environment.

Communication: Communicates effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters, and proposals while using appropriate vocabulary and grammar.

Computer proficiency: Successfully uses multiple software programs independently. May include Microsoft Office (Teams, Word, Excel), Adobe Create Cloud (InDesign, Photoshop, and Acrobat), email and web browsers, and publishing systems/databases.

Efficiency/Dependability: Displays consistency and success in adhering to deadlines. Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly.

Ethics and Integrity: Follows through on commitments; incorporates honesty, respect, and fairness in daily actions in accordance with the UGA Press's Code of Conduct.

Initiative: Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results.

Judgment: Demonstrates logic, rationality, and objectivity; shows common sense; uses all available information to make educated decisions.

Organization: Plans, organizes, and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and/or resources.

Typical for office environment

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Arranges for accessibility remediation for backlist e-books by sending existing epub and PDF e-book files for books previously published by UGA Press to accessibility remediation vendor(s). Works with vendor(s) and EDP staff to troubleshoot any issues that arise during the remediation process. Performs quality checks on remediated e-book files. Uploads remediated files to distribution platform (CoreSource). Requests Purchase Orders as needed. Approves vendor invoices for payment by business staff.

Arranges for digitization of assigned undigitized backlist titles by sending hard copies of books to scanning vendor(s) for creation of print-ready files for POD (print-on-demand), as well as accessible e-book files (epub and PDF). Performs quality checks on print files and e-book files returned by vendor(s). Uploads e-book files to distribution platform (CoreSource). Coordinates creation of cover mechanicals for print editions. Updates statuses in press-wide title management system.

Prepares and submits print files for backlist (and some frontlist) titles for multiple POD vendors by checking permissions as needed, searching file archive for final print-ready text and cover files, and making necessary updates to formatting.

Digitizes contracts and other reports, ensuring integrity of digital files.

Documents and maintains internal workflows and operating procedures

Compiles and reconciles data in order to create reports.

Maintains flexibility and awareness of changes and needs in the department and organization by assuming similar duties and responsibilities as assigned