Analytics Executive Support Analyst

The UC Davis Health IT Division's Enterprise Analytics and Data Services (EADS) team delivers integrated analytics and data services in support of the organization's missions in clinical care, research, education, and community engagement. This Administrative Analyst (PPA3) position provides high-level operational, analytical, and administrative support to both the Director of EADS and the Director of Data and Analytics Strategy.

The Administrative Analyst supports complex, high-priority, and time-sensitive initiatives with broad departmental and enterprise impact. Responsibilities include maintaining leaders' high-volume, high-complexity calendars, coordinating activities across multiple stakeholders, organizing meetings, synthesizing information and preparing draft documents and slides, tracking priorities, action items, and deliverables to support effective program execution and decision-making.

Working with a high degree of independence, this position applies analytical and organizational skills to research, evaluate, and summarize information related to departmental programs and strategic initiatives. The position requires sound judgment, discretion, and the ability to address ambiguous or evolving needs while balancing competing priorities.

This position also supports a broad range of administrative, business, and fiscal functions, including budget monitoring, operational and process improvement efforts, and project scheduling and coordination. This position regularly collaborates with the EADS Strategic Program Manager and other senior stakeholders to align day to day activities with strategic priorities and timelines.

The Analyst exercises initiative, originality, and professional judgment in applying established policies, principles, and practices to complex or novel situations, with primary focus on programs, projects, and proposals that have significant impact across EADS, UC Davis Health, and the broader enterprise.

Apply By Date: June 15, 2026 at 11:59pm. Selection activities may start at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High School diploma or GED or equivalent experience
• 3-5 years of progressively responsible experience in administrative analysis, program coordination, or executive-level support in a complex environment
• Experience coordinating complex meetings and calendars, including stakeholder coordination, conflict resolution, and logistics (virtual and in-person)
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams and SharePoint
• Experience with AI tools such as Open AI, ChatGPT, Anthropic Claude, or Microsoft Copilot
• Experience preparing professional presentations, summaries, and basic data analyses for diverse audiences
• Experience collaborating effectively across teams and synthesizing information from multiple sources
• Strong verbal and written communication skills (typically 3+ years), with the ability to communicate effectively across all organizational levels
• Advanced analytical and problem-solving skills to assess issues, prioritize work, and deliver in a fast-paced, high-pressure environment
• Excellent writing and editing abilities, including tailoring content for different audiences under tight timelines
• Proven ability to exercise judgment, discretion, and maintain confidentiality in sensitive situations
• Experience providing administrative and analytical support to leadership, including research and synthesis of information
• Ability to quickly learn and apply knowledge to support analysis and reporting
• Demonstrated ability to manage multiple priorities and deadlines, independently prioritize work, and adapt in a fast-paced setting

Preferred Qualifications

• A college degree in Business Administration, Health Care Administration, Computer Information systems, or equivalent education and experience.
• 6+ years of advanced experience supporting executive leadership, programs, or projects in healthcare, higher education, or similarly complex organizations
• Advanced experience proactively managing executive calendars, including prioritization, conflict resolution, and stakeholder alignment
• Intermediate experience/proficiency with AI tools such as Open AI ChatGPT, Anthropic Claude, or Microsoft Copilot
• Experience developing SharePoint/Teams environments and creating executive-level presentations, dashboards, or visualizations
• Experience integrating and analyzing data from multiple systems to inform reporting and decision-making.
• Experience supporting budget, financial tracking, or operational analysis.
• Experience using enterprise software tools such as ERP, CRM, supply chain, travel/expense and other productivity/operational tools (e.g. ServiceNow, Smartsheet, Aggie Travel, Concur, Qualtrics, Docusign)
• Extensive experience (6+ years) applying independent judgment, critical thinking, and problem-solving in executive-level support environments
• Demonstrated ability to proactively identify issues and implement solutions to improve processes or programs
• Advanced skills in research, analysis, and synthesis, including evaluating options and developing recommendations
• Strong interpersonal skills with the ability to build relationships and collaborate across teams
• Familiarity with lean six sigma or other quality improvement methodologies

Key Responsibilities

• 50% - Management Analytic Support
• 40% - Project Coordination and Research Support
• 10% - General Duties

Department Overview

Enterprise Analytics and Data Services (EADS) provides clinicians, faculty, and staff the ability to leverage the data-rich electronic health records at UC Davis Health. We integrate clinical, financial, and operational data to provide timely information that adds knowledge and identifies opportunities to improve efficiency and patient care. From raw EMR data sources to highly curated and validated datasets, our data assets go beyond making decisions about patients at the time of care to enabling deeper analyses of patient populations.

EADS aims to support UC Davis Health's goal to become a world leader in the use of data and analytics to achieve clinical, operational, research, and academic excellence.

POSITION INFORMATION

• Salary or Pay Range: $2,666.66-$4,758.62
• Salary Frequency: Biweekly
• Salary Grade: 128
• UC Job Title: PROJECT POLICY ANL 3 RP
• UC Job Code: 005257
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M - F 8am - 5pm
• Location: UCDHAS Building (HSP165)
• Union Representation: RP-Research and Public Service Professionals
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks