Senior Administrative Assistant

Your Job

Flint Hills Resources is seeking a Senior Administrative Assistant in Euless, TX or Corpus Christi, TX to provide onsite administrative support for office personnel and terminal/site operations. This role will help ensure daily administrative needs are handled with strong service, follow-through, and attention to detail. The Senior Administrative Assistant will coordinate meetings and events, support carrier-related activities, and partner with internal stakeholders and external partners to help keep operations running smoothly.

This role is ideal for someone who enjoys supporting both office and field/site teams, takes ownership of daily administrative processes, and is interested in finding ways to improve how work gets done. This may include simplifying workflows, improving consistency, and leveraging automation or AI-enabled tools to increase efficiency.

Benefits Package Includes:

• Bonus eligible!
• Automatic 401K company contribution and competitive match program
• Excellent Health benefits
• Potential Tuition Reimbursement
• (3) weeks' vacation to start
• All necessary PPE is provided by the company

Our Team

You will support leaders and teams who work across both office and field/site environments. This role will coordinate with internal stakeholders and external partners, including carriers and drivers, to help ensure administrative and operational support needs are met in a timely and effective way.

What You Will Do

• Identify opportunities for process improvement by simplifying workflows, improving consistency, and using available tools to address pain points and increase efficiency. This may include creating simple forms, automated reminders or workflows, and leveraging AI-enabled tools for tasks such as drafting communications, summarizing notes, and organizing information in alignment with company guidelines.
• Provide reliable day-to-day administrative support for the organization and external customers through strong coordination of meetings, schedules, communications, and team events.
• Support carrier enablement activities, including carrier/partner portal support, issue triage, and escalation to the appropriate support contacts as needed.
• Maintain organized team resources, including digital files, shared folders/sites, and templates, to ensure information is easy to find and consistently managed.
• Coordinate onboarding support for new employees, including workspace setup, equipment coordination, office procedure guidance, and other administrative support needs.
• Support oversight of the company car fleet by helping ensure vehicles are properly maintained, licensed, and available for business use as needed.
• Provide administrative support during emergency situations by helping coordinate communication, resources, and follow-up to support a timely and effective response.

Who You Are (Basic Qualifications)

• 5+ years of experience providing administrative support in a fast-paced environment, including support for multiple stakeholders, calendar coordination, meeting preparation, communication support, and follow-up on action items.
• Experience using Microsoft 365 tools, including Outlook, Excel, SharePoint, and PowerPoint, with the ability to learn new systems quickly
• Willing and able to travel up to 15%

What Will Put You Ahead

• Experience with light automation (e.g., Microsoft Forms, Power Automate/Flow) and/or using AI tools to improve administrative efficiency and quality (policy-aligned)
• Experience with Learning Management Systems and/or content creation.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

As a Koch company, Flint Hills Resources is an industry-leading refining company making the oil and transportation products that keep the world moving. We make a large supply of fuel for gas stations and airports in addition to transporting crude oil, natural gas liquids and refined products through 4,000+ miles of pipeline - delivering energy to farmers, manufacturers and families. Our team champions innovation and excellence to help power modern life.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu).