Genetic Counselor Assistant

Core Responsibilities

• Coordinate administrative activities for research and clinical projects.
• Maintain accurate research and clinical records and enter data into secure databases.
• Prepare meeting materials, take meeting minutes, and assist with scheduling across multiple time zones.
• Support development of research materials, including IRB submissions, grant applications, surveys, manuscripts, abstracts, posters, and presentations.
• Conduct literature reviews and prepare concise written summaries.
• Assist with organization of shared files, publication tracking, and reference library management.

Clinical Responsibilities

• Support patient intake, scheduling, and clinic coordination.
• Assist with genomic testing coordination and clinic administrative duties under genetic counselor supervision.

Research Project Support

The GCA will support several ongoing genomics research initiatives by assisting with participant recruitment and communication, consent processes, survey distribution and tracking, medical record review, interview coordination, study documentation, and follow-up activities. The role also includes supporting study operations, troubleshooting workflow challenges, preparing presentations, and coordinating team communications.

Specific projects include:

LIVING:

The successful candidate will assist with recruitment outreach to potential study participants by phone and electronic communication methods. They will obtain consent for participation and import research information into study databases. They will distribute participant consent forms and surveys, send follow-up reminders, and distribute participant incentives. They will conduct condition-specific medical record reviews with appropriate guidance. They will schedule participant interviews and review transcripts, and record and distribute team meeting minutes.

BEACONS-NBS:

The successful candidate will assist with the collection of all meeting minutes, assure appropriate action items are listed, and that minutes are distributed. They will assist in the collection of study outcomes such as sending out study surveys and tracking to ensure optimal participation and response rates. They will assist the study genetic counselors to assure that participants receive proper return of results and follow-up. They will lead the passive recruitment aspect of the project, and assist with creating and maintaining the project regulatory binder and ensure other regulatory requirements are maintained. They will troubleshoot problems with the study project managers to work to produce solutions. They will assist with creating project presentations for internal and external audiences.

PopScreen (Pending Funding):

The GCAwill lightly assist the project team in years 1 and 2 of this yet to begin project. They will join the project in more depth in Year 3 after recruitment is complete to assist with operations of the project under the direction of the mPIs and Project Manager. S/he will assist with coordinating project meetings, logistics for in-person meetings and travel, and with managing interviews of health care providers including scheduling, tracking, and transcribing, as needed. S/he will assist with survey administration and can serve as an additional point of contact for anything the Coordinating Center might need from our clinical group or clinical sites. S/he will assist the investigative team with preparatory work for writing manuscripts, such as conducting literature searches, maintaining a reference library, and designing figures and tables for dissemination of research findings.

Media and Communications

• Assist with management of the program website, newsletters, and social media platforms.
• Help develop and revise digital and print communications materials.
• Track website and media analytics and support outreach efforts.

Development and Outreach

• Support donor relations and philanthropy initiatives.
• Assist with preparation and distribution of program updates and fundraising materials.

• Undergraduate degree
• Training or experience in a clinical or clinical research setting preferred
• Candidates who intend to apply to a genetic counseling program are encouraged to apply.