$45,907.00 - $69,203.00 Annually
Non-Civil Service Permanent Full-time
Department of the Auditor General
5/30/2026 11:59 PM Eastern
Bureau of Fire Relief Audits
Finance Building Room 320
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THE POSITION
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The Department of the Auditor General is looking for a highly motivated individual who is interested in a rewarding administrative position to join our team. In this Administrative Assistant 1 role, you will perform a variety of office, administrative, and clerical duties to help our Bureau of Fire Relief Audits stay organized and effective. This hardworking team's audits make sure state aid is used to equip and protect volunteer firefighters and the communities they serve. Apply now to take pride in a role where your attention and energy make a difference each day!
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DESCRIPTION OF WORK
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As an Administrative Assistant 1 with our Bureau of Fire Relief Audits, your responsibilities will involve providing reliable clerical and office assistance that keeps daily operations on track and running smoothly. This position gives you a chance to learn, grow, and contribute to important work with a statewide impact. With our team, you will perform the following duties:
- Data Management: Perform data entry into and retrieve information from the department's Audit Tracking System
- Communications Support: Answer and direct incoming telephone calls, take messages; process incoming and outgoing mail
- Report Processing: Format audit reports submitted by field personnel for Director/Assistant Director review; process reports of reviewed audits for Deputy review and release; upload and electronically file released audit reports
- Document Management: Duplicate, scan, mail, and file documents; archive electronic audit working papers
- Quality Control Assistance: Review and update Commonwealth Property Checklists (CPC) in the CPC database for bureau staff to ensure accuracy, completeness, and compliance with the Department's policy and procedures
- Office Workflow Support: Maintain and order supplies; operate and help others operate various office equipment including copiers and scanners,
- General Assistance: Assist with special projects, help provide on-the-job training for administrative personnel, and serve as backup for various bureau administrative duties
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
- Telework: You may have the opportunity to work from home (telework) part-time. You will be required to report to headquarters at least once per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
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REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
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QUALIFICATIONS Minimum Experience and Training Requirements:
- Such training as may have been gained through graduation from a four year college or university; or
- Any equivalent combination of experience and training.
Additional Requirement:
- You must be able to perform essential job functions.
Legal Requirement:
- A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
How to Apply:
- Your application must include a resume.
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Department of the Auditor General is committed to policies providing equal opportunity for everyone. Accordingly, all employment decisions are made without discrimination on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. In addition, department employees are bound by a code of conduct that prohibits any form of harassment, including sexual harassment. The Department of the Auditor General's DEI program includes recruitment efforts focused on attracting a diverse population of qualified candidates. We are invested in creating and maintaining a diverse and inclusive workplace where both our present and prospective employees may be authentic. We are dedicated to ensuring our internship and employment opportunities are accessible to all aspiring professionals within the Commonwealth of Pennsylvania.
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Commonwealth Of Pennsylvania
$45,907.00 - $69,203.00 Annually
dental insurance, vision insurance, parental leave, vacation time, paid time off, paid holidays, sick time, retirement plan
May 21, 2026