Administrative Support Associate
Please see Special Instructions for more details.
This is a time-limited position that is scheduled to expire 6/30/2027. Additional funding for this position is anticipated but not guaranteed. If the funding is received, then the position will continue until approved funding has been exhausted. If the funding is not received, then the position will expire on 6/30/2027.
UNC Charlotte Benefits Information:
https://hr.charlotte.edu/benefits
The finalist will be subject to a Criminal Background Check.
Please upload reference information, including names, position titles, and company/institutions, phone numbers, and email addresses of at least two
current/previous supervisors.
- The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education is listed on your application.
- Do not write 'see resume' on your application when completing the job duties section.
Please submit a resume and cover letter with your application
- These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Position Information
General Information
| Vacancy Open to |
All Candidates |
| Employment Type |
Time Limited - Full-time |
| If time-limited, note appointment end date |
06/30/2026 |
| Hours per week |
40 |
| Months per year |
12 |
| Position Number |
001822 |
| NC Salary Grade Equivalency |
NC03 |
| Classification Title |
Admin Support Associate - Advanced |
| Working Title |
Administrative Support Associate |
| Salary Range |
$35,212 - $48,417 |
| Anticipate Hiring Range |
$35,212 - $44,015 |
| FLSA Status |
Non Exempt |
| Division |
Academic Affairs |
| Department |
College of Engineering (Col) |
| Work Unit |
Mechanical Engineering and Engineering Science |
| Work Schedule |
8:00 am to 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary. Flexible work hours and some telework days may be approved by the supervisor and the Division. |
| Primary Purpose of Position |
The role is to provide admin support to faculty, staff, and students. |
| Minimum Education/Experience |
Required Minimum Qualifications:
Graduation from high school, or an equivalent combination of education and experience.
Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through
EITHER years of education OR years of directly related experience, OR a combination of both. |
| Essential Job Duties |
- Purchasing, receiving, fund reconciliation, travel, and human resources activities.
- Primary point of contact for key requests, room scheduling, work requests, supplies and equipment, mail distribution, greeting incoming guests, support for assigned faculty, which includes grant transactions and reconciliation, and department-funded student employment.
- Assist/coordinate department events as needed and other projects at will.
|
| Other Work Responsibilities |
|
| Departmental Preferred Experience, Skills, Training/Education |
- Ability to learn student employment, travel, and purchasing processes, and assist faculty with following those procedures
- Prior experience with state or grant budgets is preferred
- Knowledge of Microsoft Office Products, especially MS Word and Excel
- Knowledge of Banner or similar software preferred.
- Ability to take initiative, problem-solve, organize, and work as part of a team
|
| Necessary Licenses or Certifications |
|
| Work Location |
Duke |
| Posting date |
05/20/2026 |
| Closing date |
05/27/2026 |
| Proposed Hire Date |
06/15/2026 |
| Contact Information |
|
| Special Notes to Applicants |
This is a time-limited position that is scheduled to expire 6/30/2027. Additional funding for this position is anticipated but not guaranteed. If the funding is received, then the position will continue until approved funding has been exhausted. If the funding is not received, then the position will expire on 6/30/2027.
UNC Charlotte Benefits Information:
https://hr.charlotte.edu/benefits
The finalist will be subject to a Criminal Background Check.
Please upload reference information, including names, position titles, and company/institutions, phone numbers, and email addresses of at least two
current/previous supervisors.
- The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education is listed on your application.
- Do not write 'see resume' on your application when completing the job duties section.
Please submit a resume and cover letter with your application
- These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
|
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- *
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Mitratech Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?
(Open Ended Question)
- *
Do you have a High School Diploma/GED; or an equivalent combination of education and experience?
- *
Do you have experience in administrative support? Please explain your experience.
(Open Ended Question)
- *
Do you have professional experience making travel arrangements? If yes, please explain your experience.
(Open Ended Question)
- *
Are you proficient in Microsoft Office Products, especially MS Word and Excel?
Required Documents
- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
- Contact Information for References
Optional Documents
|
University of North Carolina Charlotte
$35,212 - $48,417
May 20, 2026